# Administrative Assistant (Supporting Plant Manager & Leadership Team)

**Company**: Ford
**Location**: Cuautitlan
**Work arrangement**: onsite
**Experience**: mid
**Job type**: full-time
**Category**: Manufacturing
**Industry**: Automotive

**Apply**: https://efds.fa.em5.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/62632
**Canonical**: https://yubhub.co/jobs/job_fd8e3046-6eb

## Description

The Administrative Assistant acts as the operational engine and primary point of contact for the leadership team. This role goes beyond traditional administrative tasks; it requires a proactive professional who functions as the executive's 'right hand,' managing their time strategically, facilitating global communications, and ensuring the office operates with the agility required by the Ford+ plan.

Key Responsibilities:

- Provide high-level administrative support to more than 3 leaders simultaneously (Plant Manager, OCM/Operating Committee, and adjutant leaders).

- Autonomously manage complex and global calendars.

- Lead the planning and execution of departmental events, Town Halls, and leadership meetings.

- Design and coordinate domestic and international itineraries from start to finish (flights, hotels, ground transportation, and visas).

- Manage and reconcile corporate expenses through Ford's internal systems (Concur), ensuring strict compliance with the company's travel and expense policies.

- Act as the first point of contact. Filter, prioritize, and draft professional correspondence.

- Coordinate the logistics for team meetings, Town Halls, and departmental events (in-person or via Teams).

- Maintain organized digital filing systems (SharePoint/OneDrive).

- Support the onboarding process for new members of the LL3 Plant Manager's team, managing equipment procurement and initial access requests.

Qualifications:

- 4 to 5 years of progressive administrative experience in global corporate environments, preferably supporting Director levels (LL3 Plant Manager) or higher.

- Advanced English proficiency (B2+ / C1).

- Bachelor's degree preferred, or an Associate degree combined with proven relevant experience.

- Expert level in Microsoft 365 (Outlook, PowerPoint, Excel, SharePoint, and Teams).

- Familiarity with corporate management software (SAP, Concur, or similar ERP systems).

- Ability to quickly learn Ford's proprietary systems.

- Proven track record of handling highly sensitive information (personnel data, budgets, business strategy) with absolute discretion.

## Skills

### Required
- Microsoft 365
- SAP
- Concur
- SharePoint
- OneDrive
- English proficiency