# Recruiting Coordinator, Research

**Company**: Thinking Machines Lab
**Location**: San Francisco, California
**Job type**: full-time
**Salary**: $140,000 - $200,000 USD
**Category**: HR
**Industry**: Technology

**Apply**: https://job-boards.greenhouse.io/thinkingmachines/jobs/5290764008?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_f83e4347-61d

## Description

Thinking Machines Lab's mission is to empower humanity through advancing collaborative general intelligence.

We're hiring a Recruiting Coordinator to accelerate our hiring efforts for Research and build a high-quality, efficient recruiting engine. You will be responsible for owning interview scheduling, improving recruiting operations, reporting, and delivering a thoughtful, high-touch candidate experience.

## Responsibilities

### Candidate Scheduling & Communication

- Manage high-volume interview coordination across multiple time zones, calendars, and stakeholders while maintaining a world-class candidate experience.

- Coordinate all interview logistics, from travel and expenses to room setup and technical support.

- Serve as the main point of contact for candidates, communicating in a warm, professional, and informative manner through the whole screening and interview process.

- Proactively monitor and manage interview capacity, ensuring the right interviewers are available and schedules can move quickly.

- Scale interviewer pools by partnering with teams to identify, train, and prepare new interviewers as hiring volume grows.

- Use modern scheduling tools (e.g., Ashby, GoodTime, ModernLoop) to automate scheduling, reduce manual work, and improve response speed.

### Hiring Process, Candidate Experience, & Operations

- Provide operational support to recruiting: talent mapping, data, referrals processing, recruiting events, and inbound application support on an ad-hoc basis.

- Collect, organize and audit interview feedback.

- Maintain up-to-date recruiting information in documentation and in Slack, support data integrity across recruiting systems.

## Requirements

### Minimum Qualifications

- Experience coordinating schedules, managing calendars, or supporting operations in fast-paced environments, with exacting attention to detail.

- Excellent written and verbal communication skills, especially in direct candidate communications.

- Comfort adapting to different styles and approaches to recruiting for different teams, learning and pivoting quickly.

- Proficiency with Google Workspace, scheduling tools, and communication platforms like Slack.

### Preferred Qualifications

- 1+ years in a high-volume scheduling or recruiting coordination role.

- Experience with ATS, HRIS, and scheduling tools like Ashby, GoodTime, Workday, and ModernLoop.

- Experience partnering closely with recruiters and hiring managers.

- Proven ability to be proactive in ambiguous situations and propose multiple solutions.

- Experience supporting technical or leadership-level hiring.

## Logistics

- Location: San Francisco, California.

- Compensation: $140,000 - $200,000 USD.

- Visa sponsorship: Available.

- Benefits: Generous health, dental, and vision benefits, unlimited PTO, paid parental leave, and relocation support.

## Skills

### Required
- schedule coordination
- calendar management
- operations support
- communication skills
- Google Workspace
- scheduling tools
- Slack

### Nice to have
- ATS
- HRIS
- Ashby
- GoodTime
- Workday
- ModernLoop
- recruiting coordination
- talent mapping
- data analysis

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Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/thinkingmachines/jobs/5290764008?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)