# Occupational Health Unit Admin Assistant

**Company**: South Yorkshire Police
**Location**: Sheffield, South Yorkshire
**Work arrangement**: hybrid
**Job type**: full-time
**Salary**: £25,242-£27,204 per annum
**Category**: Human Resources
**Industry**: Government & Public Sector

**Apply**: https://fa-exru-saasfaukgovprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/11242?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_f272f3ce-99d

## Description

As an Occupational Health Unit Admin Assistant, you will play a key role in supporting the Occupational Health Team in providing clinical guidance to the force. The role is customer-focused and designed to support the clinical team in achieving a high standard of service delivery.

**Main duties and responsibilities:**

- Execute daily admin tasks to a high standard, such as scheduling appointments, reception duties, compiling files, and scanning.

- Maintain records on the OH management system and ensure that all records are clear and up-to-date with current status.

- Answer telephone, email, and face-to-face enquiries and provide appropriate advice.

- Support the clinical teams with day-to-day delivery of the service to ensure a superior client experience.

- Support the Admin Managers with producing data reports and other information for stakeholders.

- Engage with visitors to the site, ensuring that they pass the required security checks and support site inspections.

- Monitor daily workflow and highlight issues to relevant clinicians to ensure prompt action is taken.

- Diary management of the occupational health advisory teams, ensuring that service delivery KPIs are met and raising concerns with the OHU Management Team.

- Support the OHU teams with any other tasks as directed.

- Undertake any other work as directed, including working at different locations within South Yorkshire Police if required.

**Skills and experience:**

- Passion for excellence and high standards of client care.

- Excellent communicator, written and verbal.

- Ability to organise yourself and work streams to a high standard.

- Self-motivated.

- Attention to detail and comfortable managing multiple tasks.

- Ability to use own initiative and make decisions.

- GCSE Maths and English.

- Experience of using electronic systems, email, Word, Excel, internet, etc.

- Experience of undertaking administration duties to a high standard.

**What We Offer:**

- A highly competitive salary and access to a generous pension scheme.

- Generous annual leave allowance.

- A wide range of family-friendly policies, including enhanced maternity, paternity, and adoption leave.

- Flexible working arrangements, including flexitime and hybrid working for some roles.

- Job sharing/part-time working for some roles.

- A transparent and collaborative team culture underpinned by our core values of Fairness, Integrity & Trust (FIT).

- A comprehensive range of development and leadership courses to develop your career with South Yorkshire Police.

- Employee Assistance Programme (accessible 24/7) offering confidential support and advice.

- Flexible lifestyle benefits, such as: Blue Light Card, Company Shop, Cycle to Work scheme.

- A commitment to embracing the principles of sustainability, including reducing our negative environmental impacts, and enhancing our positive social contribution.

- Membership of the Sports and Social Club.

- Access to a wide range of staff support groups and networks.

## Skills

### Required
- administration
- communication
- organisation
- time management
- electronic systems

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Source: [Apply at fa-exru-saasfaukgovprod1.fa.ocs.oraclecloud.com](https://fa-exru-saasfaukgovprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/11242?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)