# Administrative Assistant – EMEA Finance & Operations

**Company**: Applied Intuition, Inc.
**Location**: Stuttgart, Baden-Württemberg, Germany
**Work arrangement**: onsite
**Experience**: mid
**Job type**: full-time
**Category**: Finance
**Industry**: Technology

**Apply**: https://job-boards.greenhouse.io/appliedintuition/jobs/4692371005?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_efbc965d-934

## Description

We are a rapidly scaling, late-stage startup delivering advanced software platforms and AI-powered toolchains for the development, testing, validation, and deployment of ADAS (Advanced Driver-Assistance Systems) and autonomous vehicle systems.

As an Administrative Assistant supporting EMEA Finance & Operations, you will be an essential partner to our regional finance and operations teams across Europe, the Middle East, and Africa. Based in Germany, you will own the day-to-day financial administration and operational support functions that keep our EMEA offices running smoothly , including budget tracking, vendor purchase order management, accounts payable oversight, and payment monitoring across all EMEA countries.

This is a highly cross-functional role requiring strong attention to detail, comfort working across multiple currencies and regulatory environments, and the ability to manage competing priorities with professionalism and efficiency.

Responsibilities:

- Maintain EMEA budget trackers, reconcile against NetSuite cost centers, and support monthly variance analysis and quarterly forecasts

- Own the end-to-end EMEA PO process, including vendor onboarding, approvals, and tracking against delivery milestones

- Monitor the EMEA AP queue end-to-end and serve as the primary contact for vendor invoice inquiries through month-end close

- Coordinate and reconcile multi-currency vendor payments (EUR, GBP, SEK) with global treasury and support VAT documentation

- Own EMEA shipping operations and accounts (DHL, FedEx), including import/export taxation and cross-office logistics

- Provide administrative support to the EMEA teams and support office operations for the Germany office

Requirements:

- Bachelor's degree in Business, Finance, Accounting, or equivalent experience

- 2+ years in finance operations, AP, or administrative roles, ideally at a multinational or tech company

- Fluency in English and German

- Hands-on mindset, comfortable operating from strategy to day-to-day execution

- Strong AI affinity and drive to automate and continuously improve processes

- Experience managing procurement, AP, and vendor relationships across multiple countries

- Highly organized, detail-oriented, and strong in Excel/Google Sheets

- Familiarity with multi-currency payments and VAT requirements across EMEA

- Proactive, self-directed, and comfortable in a fast-paced startup environment

Nice to have:

- Experience with NetSuite or a comparable ERP

- Additional European languages (French, Swedish or other)

- Experience with international shipping operations and import taxation

- Familiarity with withholding tax documentation across EMEA jurisdictions

## Skills

### Required
- Finance operations
- Accounts payable
- Vendor relationship management
- Multi-currency payments
- VAT requirements

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Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/appliedintuition/jobs/4692371005?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)