# Administrative Assistant **Company**: International Rescue Committee (IRC) **Location**: Addis Ababa **Job type**: full-time **Category**: Human Resources **Industry**: Non-Profit **Apply**: https://theirc.wd1.myworkdayjobs.com/en-US/External_Careers/job/Addis-Ababa-Ethiopia/Front-Desk-Assistant_JR00005734?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_ee272c4f-d8e ## Description The International Rescue Committee (IRC) is seeking an Administrative Assistant to support the day-to-day operations of the organization in Addis Ababa, Ethiopia. **Job Summary:** The Administrative Assistant will be responsible for providing administrative support to the IRC team, including managing front desk operations, coordinating meetings and appointments, handling correspondence, and maintaining records. **Key Responsibilities:** - Receive and send fax messages and forward documents to relevant staff members - Ensure urgent messages are followed up accordingly - Collaborate with different departments to ensure smooth day-to-day operations - Make official phone calls on behalf of staff members - Maintain and update internal telephone extension lists and instructions for use - Report any faults to the IT Officer and Telecommunication Company - Securely maintain and use IRC stamp only on authorized documents - Make appointments for staff and remind them of approaching appointments - Schedule interviews for internal and external candidates - Issue stationery for staff upon request and maintain tracking of stationeries issued - Conduct analysis of supplies purchased and released from store - File documents for the Country Director - Check incoming mailboxes and dispatch mail pouches to NY and Field sites - Open internal envelopes and distribute them to intended personnel - Assist in coordinating farewells and procurement of gifts for staff - Perform additional tasks assigned by supervisors - Book and approve meetings for staff - Manage tracking of exit clearance, letters, and stationery materials - Maintain records of office supplies and assist in procurement when needed - Uphold the NGO's values and maintain a welcoming atmosphere for all stakeholders - Facilitate Gate pass ID for Staff and Visitors - Supervise and follow up Cleaners - Support drafting different letters - Maintain front desk office supplies and equipment - Anticipate guests' needs and provide appropriate service - Monitor and handle guest comments - Distribute Bid documents on behalf of the supply chain department - Share Weekly vehicle arrangements for the HR department **Safeguarding Responsibilities:** - Promote and actively participate in initiatives and efforts to build team engagement, inclusion, and cohesion in IRC - Foster ongoing learning, honest dialogue, and reflection to strengthen safeguarding and promote IRC values and adherence to IRC policies **Requirements:** - BA degree/Diploma in Management, Business Administration, Personnel Management, and related fields - 2 years of experience for diploma/TVET holders and 0 years of experience for degree holders - Excellent verbal and written communication skills - Strong organizational and time-management skills - Strong analytic problem-solving skills - Ability to work both independently and in a dynamic, cross-functional global team structure - Highly proficient in Microsoft Office suite - Demonstrated ability to work effectively with stakeholders at all levels - Ability to manage and work through change in a proactive and positive manner - Excellent written and verbal communication in English and Amharic ## Skills ### Required - Microsoft Office suite - Excellent verbal and written communication skills - Strong organizational and time-management skills - Amharic --- Source: [Apply at theirc.wd1.myworkdayjobs.com](https://theirc.wd1.myworkdayjobs.com/en-US/External_Careers/job/Addis-Ababa-Ethiopia/Front-Desk-Assistant_JR00005734?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)