# Legal Operations Specialist

**Company**: SpaceXAI
**Location**: Palo Alto, CA
**Experience**: senior
**Job type**: full-time
**Salary**: $110,000 - $135,000 USD
**Category**: Legal
**Industry**: Technology

**Apply**: https://job-boards.greenhouse.io/xai/jobs/5231516007?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_eae1821b-406

## Description

SpaceXAI is seeking a Legal Operations Specialist to manage the systems, workflows, and spend controls that keep the legal function running efficiently. The role involves administering, optimizing, and operationalizing Legal Tracker, a platform used for outside counsel matters, invoices, accruals, and reporting.

Responsibilities:

- Own Legal Tracker as the system of record for matters, outside counsel engagement, e-billing, invoice review, accruals, and legal spend reporting

- Configure and maintain Legal Tracker workflows, user access, matter taxonomy, rate cards, billing guidelines, and approval paths

- Drive invoice quality and compliance with outside counsel guidelines; identify areas for cost reduction

- Produce reliable spend, matter, and vendor reporting for legal leadership

- Partner with attorneys and finance on matter setup, budgets, accruals, and close processes

- Manage day-to-day legal operations, including tracking and optimizing outside counsel spend

- Coordinate special projects and cross-functional initiatives

- Maintain organized systems and workflows; implement process improvements leveraging AI tools

- Handle confidential information with professionalism and discretion

- Provide high-level operational support to senior legal leadership

Requirements:

- Bachelor's degree or equivalent practical experience

- 5+ years in legal operations, legal finance, or a related role

- Hands-on experience with Legal Tracker or similar systems

- Demonstrated experience controlling outside counsel spend

- Proficiency with DocuSign, Adobe Acrobat Pro, Google Workspace, Notion, and Slack

- Excellent organizational, time-management, written, and verbal communication skills

- Proven ability to prioritize and execute multiple workstreams in a fast-paced environment

Preferred Skills and Experience:

- Deep Legal Tracker expertise

- Experience implementing outside counsel guidelines, AFAs, rate cards, and matter budgets

- Comfort using AI tools to accelerate invoice review and workflow documentation

- Experience partnering with finance on accruals, forecasting, and legal spend reconciliation

- Strong judgment when handling privileged or sensitive materials

- Ability to operate independently with minimal direction

Compensation and Benefits:

- $110,000 - $135,000 USD

- Equity, comprehensive medical, vision, and dental coverage, 401(k) retirement plan, short & long-term disability insurance, life insurance, and various discounts and perks

## Skills

### Required
- Legal Tracker
- DocuSign
- Adobe Acrobat Pro
- Google Workspace
- Notion
- Slack
- invoice review
- matter management
- legal operations
- legal finance

### Nice to have
- AI tools
- outside counsel guidelines
- AFAs
- rate cards
- matter budgets
- workflow documentation
- accruals
- forecasting
- legal spend reconciliation

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Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/xai/jobs/5231516007?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)