# Executive Assistant

**Company**: Microsoft AI
**Location**: Mountain View
**Work arrangement**: hybrid
**Experience**: senior
**Job type**: full-time
**Salary**: USD $31.49 – $51.97 per hour
**Category**: Operations
**Industry**: Technology

**Apply**: https://microsoft.ai/job/microsoft-ai-executive-assistant/?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_ea6e0f5a-f65

## Description

Microsoft AI is seeking an Executive Assistant to support the VP of Engineering in the Copilot Division. You will act as a strategic partner to keep priorities on track and operations running smoothly.

In this role, you will:

- Manage complex calendars, drive business rhythms, and create seamless experiences for leaders and teams.

- Collaborate across Microsoft and with external partners, anticipate needs before they arise, and bring structure to ambiguity.

Responsibilities include:

- Meeting Coordination: Plan and execute leadership meetings, offsites, and team events with precision and creativity.

- Travel Management: Coordinate domestic and international travel, creating detailed itineraries to maximize productivity.

- Communication & Collaboration: Serve as a trusted liaison across teams, ensuring timely flow of information and fostering strong connections.

- Rhythm of Business (ROB): Support annual and quarterly planning cycles, helping leaders stay focused on strategic goals.

- Business Operations Support: Partner on headcount planning, onboarding, and team logistics; maintain budget and expense compliance.

- Resource Planning: Manage office space assignments and resources to support team growth and efficiency.

- Strategic Calendar & Time Management: Orchestrate complex schedules for multiple executives, ensuring alignment with business priorities.

Qualifications:

- 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Preferred Qualifications:

- Bachelor’s Degree in relevant field (e.g., Business Administration, Human Resources, Marketing, Communications, Psychology, Sociology) OR equivalent experience.

- 2+ years experience serving as mentor to others.

- 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

- Willingness to work extended hours during critical business periods to ensure timely delivery of key outcomes.

- Familiarity with headcount planning, budget tracking, and event management.

- Ability to influence without authority and build deep cross-functional relationships.

The typical base pay range for this role across the U.S. is USD $31.49 – $51.97 per hour. For specific work locations within the San Francisco Bay area and New York City metropolitan area, the base pay range is USD $42.93 – $59.33 per hour or USD $45.67 – $73.65 per hour respectively.

## Skills

### Required
- Administrative
- Business Support
- Customer Service
- Scheduling
- Travel Management
- Event Planning

### Nice to have
- Budgeting
- Headcount Planning
- Event Management
- Mentorship
- Cross-functional Relationships

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Source: [Apply at microsoft.ai](https://microsoft.ai/job/microsoft-ai-executive-assistant/?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)