# Programme Finance Associate

**Company**: International Organization for Migration (IOM)
**Location**: Manila, Philippines (the)
**Work arrangement**: onsite
**Experience**: mid
**Job type**: contract
**Category**: Finance
**Industry**: Non-Profit

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## Description

Under the overall supervision of the National Project Monitoring Officer and the direct supervision of the Senior Project Monitoring Associate, the Programme Finance Associate will be responsible for providing financial and administrative support to globally implemented programmes assigned to Project Monitoring Unit (PMU), in the areas of monitoring, reporting, compliance, budgeting, and administrative support functions.

## Responsibilities

- Analyse movements and travel costs by reconciling system reports to identify discrepancies, ascertain completeness, gather and interpret supporting data, and coordinate with relevant IOM field offices and/or administrative centres to clarify issues, raise concerns, or verify information related to travel loans invoicing and system recordings.

- Prepare monthly project monitoring reconciliation reports of travel loans to compare costs added to the loans versus expense recordings in the system and identify, follow up on, and clear reconciling items noted including monitoring of costs not eligible in travel loans.

- Assist the Senior Project Monitoring Associate to prepare the periodic and annual reconciliation reports and results summary for review by the National Project Monitoring Officer.

- Review monthly project expenditures, account codes and budget lines used, and monitor them against approved budget and programme budget guidelines. Monitor office responses and continuously follow-up on unresolved issues and refer significant discrepancies or exceptions to the supervisor.

- Assist the Finance and Administrative Assistant in travel loans validation and invoicing.

- Review and validate amendments to travel loans initiated by IOM field offices or identified through loan reconciliation findings.

- Prepare debit and credit memos for cost adjustments relating to reimbursable expenses.

- Prepare manual invoices as required and in accordance with established procedures.

- Support the Senior Project Monitoring Associate in travel loans validation and invoicing for submission to the donor.

- Provide support in carrying out the annual project proposal, periodic budget revision, and year-end closure processes in the system, including providing technical inputs, updating budget structures, uploading supporting documentation and monitoring related workflows.

- Extract technical reports from WAVE and Canadian Warrant Reporting Services, as required, to support financial reviews, monitoring, reconciliation, donor financial reporting and ad hoc reporting.

- Provide procedural guidance and assistance to IOM field offices on the project’s projectisation practices, project structure compliance, budget and  accounting processes, and other routine queries related to the project implementation.

- Coordinate with support colleagues for resolution of technical issues and identify possible process improvements for the supervisor’s consideration.

- Update the Work Instruction Manuals (WIM) for the processes handled.

- Perform such other relevant duties as may be assigned.

## Qualifications

### EDUCATION

- Bachelor’s degree in Accounting, Business Administration, Commerce, Finance or a related field from an accredited academic institution, with three (3) years of relevant professional experience; or,

- High School diploma with five (5) years of relevant professional experience;

- Professional certification as chartered accountant (CA) or certified public accountant (CPA) is an advantage.

### EXPERIENCE

- Experience in accounting, financial analysis; monitoring; budgeting; or auditing;

- Experience in project monitoring, and/or reconciliation is an advantage; and,

- Experience working with accounting or enterprise resource planning (ERP) systems is an advantage.

### SKILLS

- Knowledge of accounting principles, internal controls, and audit/review processes.

- Ability to write narrative reports and variance analysis reports, draft correspondence and communicate effectively in English;

- Proficiency in Microsoft Office applications;

- Good analytical and problem-solving skills; and,

- Excellent organisational skills with the ability to manage multiple tasks under time constraints.

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## Skills

### Required
- Accounting
- Financial Analysis
- Budgeting
- Monitoring
- Microsoft Office

### Nice to have
- Chartered Accountant (CA)
- Certified Public Accountant (CPA)
- Project Monitoring
- Reconciliation
- ERP Systems

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