# Sr Office Manager & Executive Assistant

**Company**: Finance
**Location**: Chicago, Illinois
**Work arrangement**: onsite
**Experience**: senior
**Job type**: full-time
**Category**: Finance
**Industry**: Finance

**Apply**: https://portal.careers.hsbc.com/careers/job/563774612336074?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_e61d8c76-183

## Description

As our Sr Office Manager & Executive Assistant, you will provide administrative support for a group of Chicago-based executives, including scheduling, booking room/desk reservations, arranging travel, managing building access, filing expense reports, and supporting with office social events.

You will also provide back-up administrative and secretarial support for the Americas CFO while the Senior Executive Assistant to the Americas CFO is out of office.

Additional responsibilities include:

- Opening and screening office mail and ensuring incoming checks are routed to the proper team for deposit and recordkeeping

- Managing and submitting the Finance-wide business continuity planning (BCP) process annually

- Managing Finance records stored offsite with an external vendor

- Ensuring compliance, operational risk controls, and optimizing relations with regulators

- Providing administrative and office support across the department as necessary

You'll likely have the following qualifications to succeed in this role:

- Proven and progressive administrative or office manager experience or equivalent

- Bachelor's degree in business, related field, or equivalent experience

- Excellent customer service, problem-solving, and organizational skills

- Ability to anticipate senior/executive manager needs, operate independently, and handle majority of responsibilities without consultation

- Ability to deal with all levels of personnel in a courteous and efficient manner and exercise discretion on confidential matters

As an HSBC employee, you will have access to tailored professional development opportunities, a competitive pay and benefits package, and a robust Wellness Hub, all in a welcoming and inclusive work environment.

## Skills

### Required
- administrative support
- organizational skills
- customer service
- problem-solving
- business continuity planning

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Source: [Apply at portal.careers.hsbc.com](https://portal.careers.hsbc.com/careers/job/563774612336074?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)