# Office Manager

**Company**: Flow
**Location**: Bay Harbor Islands, FL
**Work arrangement**: onsite
**Experience**: mid
**Job type**: full-time

**Apply**: https://jobs.lever.co/flowlife/ff3c8f50-dacb-4374-ae3d-808ee6979078?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_e52186d6-bf8

## Description

We're looking for an organised, proactive, and hospitality-minded Office Manager to be based in Flow's Miami HQ.

This pivotal role involves managing various administrative tasks such as inventory management, vendor relationships, event management, new hire experience and more. You will demonstrate excellent organisation and communication skills, manage logistics and enhance organisational workflows to ensure seamless operations. This role involves supporting various organisational functions and assisting in projects spanning areas such as Design & Construction, People Ops, IT, Finance, and beyond as needed.

Responsibilities:

Provide essential support to all staff, including serving as the key point of contact and coordinating meeting logistics, communications, and materials.

Provide event support and planning for meetings and staff events including logistics, research & planning, day-of support and invoice/billing management.

Manage vendor relationships for cleaning services, supplies, plants, and repairs.

Coordinate office repairs and maintenance, including damaged wallpaper, broken accessories, and millwork issues.

Maintain soft seating areas, conference rooms, executive offices, and common spaces, ensuring furniture is properly staged, and clutter is removed or stored.

Support HR and IT with onboarding logistics, including desk setup, welcome materials, and equipment coordination.

Act as a go-to resource for new hires beyond day one, helping them acclimate and understand how they can be supported.

Support other functional areas and members of the organisation's leadership team with special projects that may include People Ops, Finance, Real Estate, IT, and Design.

Ideal Background:

At least 2 years of experience in administrative support, operations, or hospitality.

Strong communication and organisational skills.

Comfortable managing vendor relationships and event support.

A warm, approachable demeanour with a proactive mindset.

Ability to multitask and prioritise in a fast-paced, dynamic environment.

Familiarity with basic IT tools and comfort collaborating across departments.

Benefits:

Comprehensive benefits package including Medical, Dental, Vision, Disability, and Life insurance.

Paid time off and 13 paid holidays.

401(k) retirement plan.

Healthcare and Dependent Care Flexible Spending Accounts (FSAs).

Access to HSA-compatible plans.

Pre-tax commuter benefits.

Employee Assistance Program (EAP), free therapy through SpringHealth, acupuncture, and other wellness offerings.

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Source: [Apply at jobs.lever.co](https://jobs.lever.co/flowlife/ff3c8f50-dacb-4374-ae3d-808ee6979078?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)