# Commencement Planner

**Company**: Western Governors University (WGU)
**Location**: Salt Lake City, Utah
**Work arrangement**: onsite
**Experience**: senior
**Job type**: temporary
**Salary**: $29.85 - $44.80
**Category**: Education
**Industry**: Education

**Apply**: https://wgu.wd5.myworkdayjobs.com/en-US/External/job/Salt-Lake-City-UT/Commencement-Planner--Temp-Role--3-Months-_JR-026189-1?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_e4957f02-2ab

## Description

WGU is seeking a highly organized and detail-oriented Commencement Planner to support our Alumni Relations team during a busy commencement season. In this temporary role, you will lead the planning and execution of commencement ceremonies across the country, helping ensure every graduate enjoys a memorable and seamless celebration of their achievement.

**Responsibilities:**

- Lead the planning and execution of assigned commencement ceremonies from initial planning through post-event wrap-up.

- Develop detailed project plans, timelines, checklists, budgets, and run-of-show schedules for each event.

- Conduct venue site visits and coordinate logistics including transportation, signage, regalia, catering, accessibility accommodations, and event supplies.

- Manage relationships with vendors, including AV production, photography, floral services, interpreters, merchandise providers, transportation partners, and other event support services.

- Partner with internal teams to coordinate commencement communications, branding assets, ceremony materials, and graduate-facing resources.

- Recruit, schedule, train, and support commencement ambassadors and volunteers to ensure smooth event operations.

- Execute onsite event production, rehearsals, troubleshooting, and day-of coordination to deliver an exceptional graduate experience.

**Requirements:**

- Bachelor's degree required.

- Minimum of 5 years of event planning experience required.

- Experience managing multiple projects simultaneously while meeting deadlines in a fast-paced environment.

- Strong organizational, communication, and relationship-building skills.

- Ability to manage event budgets, vendor contracts, and complex logistics.

- Experience coordinating large groups of volunteers, participants, or stakeholders.

- Proficiency with project tracking tools, spreadsheets, and event management systems.

**Benefits:**

- Medical, dental, vision, telehealth and mental healthcare

- Health savings account and flexible spending account

- Basic and voluntary life insurance

- Disability coverage

- Accident, critical illness and hospital indemnity supplemental coverages

- Legal and identity theft coverage

- Retirement savings plan

- Wellbeing program

- Discounted WGU tuition

- Flexible paid time off for rest and relaxation with no need for accrual

- Flexible paid sick time with no need for accrual

- 11 paid holidays

- Other paid leaves, including up to 12 weeks of parental leave

## Skills

### Required
- event planning
- project management
- logistics coordination
- vendor management
- communication

### Nice to have
- large-scale event planning
- live production
- AV production
- higher education events

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Source: [Apply at wgu.wd5.myworkdayjobs.com](https://wgu.wd5.myworkdayjobs.com/en-US/External/job/Salt-Lake-City-UT/Commencement-Planner--Temp-Role--3-Months-_JR-026189-1?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)