# Office Manager and Personal Assistant

**Company**: DUAL
**Location**: Madrid
**Work arrangement**: onsite
**Experience**: mid
**Job type**: full-time
**Category**: Operations
**Industry**: Insurance

**Apply**: https://hyperiongrp.wd3.myworkdayjobs.com/en-US/hyperion_external/job/Madrid---Plaza-de-la-Lealtad/Office-Manager---PA_R0019929?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_e0692f5b-6ee

## Description

We are looking for an organised, proactive and service-oriented professional to join our Madrid team as Office Manager & Personal Assistant. You will ensure smooth office operations and provide trusted, proactive support to two senior executives, helping them manage their priorities and commitments.

**Role Responsibilities**

- Providing trusted PA support to two senior executives, proactively managing busy diaries, priorities, appointments and scheduling conflicts;

- Organising senior-level meetings, anticipating preparation needs, coordinating agendas and materials, and following up on key actions when required;

- Acting as a professional point of contact for the executives, handling requests and correspondence with sound judgement and discretion;

- Anticipating deadlines, upcoming commitments and potential issues, taking initiative to resolve administrative and scheduling challenges;

- Coordinating domestic and international travel for the two executives, including itineraries, accommodation and last-minute changes;

- Preparing presentations and management materials, managing executive expenses and approvals, and liaising with senior stakeholders;

- Managing daily office operations and reception in Madrid, welcoming visitors, supporting employees and ensuring a professional environment;

- Coordinating administrative and facilities-related needs of the Barcelona office with local colleagues and service providers;

- Managing suppliers, office supplies, maintenance, deliveries, invoices and other office-related requests;

- Organising internal meetings and events, working with HR, Finance and IT, and suggesting improvements to office processes.

**Key Requirements**

- University degree or vocational training in Business Administration, Hospitality, Tourism or a related area;

- Ideally 2–4 years of experience in office management, reception, personal assistance or administrative roles;

- Fluent Spanish and English, both written and spoken, is essential;

- Strong command of Microsoft Office, particularly Outlook, Word, Excel and PowerPoint;

- Excellent organisational skills, attention to detail and ability to prioritise competing requests;

- Proactive, discreet, resourceful and service-oriented, with strong interpersonal skills;

- Comfortable working on-site in Madrid and collaborating in an international environment.

**What do we offer in return?** A career that you define. Of course, we offer a competitive range of rewards and benefits to support you, but we know you expect all that. What you might not expect is a job where everyone has a voice, where volunteering in the community is part of the day job, and where everyone is encouraged to play a part towards our sustainability goals.

## Skills

### Required
- Microsoft Office
- Outlook
- Word
- Excel
- PowerPoint
- Spanish
- English

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Source: [Apply at hyperiongrp.wd3.myworkdayjobs.com](https://hyperiongrp.wd3.myworkdayjobs.com/en-US/hyperion_external/job/Madrid---Plaza-de-la-Lealtad/Office-Manager---PA_R0019929?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)