# Project Administrator Support

**Company**: WSP
**Location**: Portland, ME
**Salary**: $52,000 - $60,000
**Category**: Consulting
**Industry**: Consulting

**Apply**: https://emit.fa.ca3.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_2001/job/97245?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_db48c61f-f3a

## Description

We are seeking a Project Administrator to support our WSP USA Earth & Environment Team in Portland, Maine.

As a Project Administrator, you will be involved in projects and be a part of a growing organisation that meets our client's objectives and solves their challenges.

**Your Impact**

- Support Project Managers and internal stakeholders in planning and executing projects

- Coordinate document delivery, updates, filing, and implement other control systems including non-technical document review, proofreading for accuracy, completeness, compliance with corporate policies, and formatting adherence for grammar, punctuation, and spelling

- Preparation of Excel spreadsheets, PowerPoint presentations, and Microsoft Word documents

- Assist project team members with document formatting, copying, report production, binding, shipping, filing and scanning

- Prepare documents & items for FedEx pick up

- Coordinate and document project team communications

- Maintain project contracts and documentation for sub-consultants, contractors, and vendors including routine interface with WSP's Accounts Payable/Receivable teams

- Interface with the accounting team regarding client invoicing, payments, and the monthly project billing cycle

- Coordinate project setup and closing as per WSP's Project Delivery procedures

- Setup and maintain budget and expenditure tracking under the guidance of Project Managers

- Track and manage compliance with requirements of quality management processes or plans

- Visible support resource for knowledge of WSP systems and protocols

**Who You Are**

- High School diploma (or equivalent), Associate's or Bachelor's degree preferred

- Demonstrated proficiency in Microsoft Office 365: Word, Excel, PowerPoint, Outlook, and Adobe software

- Demonstrated experience with technical editing, document production (multi-section reports, Appendices, Table of contents, etc.)

- Excellent organisational skills including strong written and verbal communication skills

- Excellent interpersonal skills including the ability to work as a member of various teams or to work independently as required

- Demonstrated ability to work on multiple projects and complete high-quality work against strict and conflicting deadlines

- A positive, collegial attitude and a high level of professionalism are essential

- A valid driver's license

- Project a professional company image through in-person and phone interaction

- Ability and willingness to learn technical and business vocabulary

- Demonstrated ability with effective time-management, written communication, planning, organisation, creativity, team building, collaboration and interpersonal skills

- A demonstrated ability to take initiative and be able to work independently, be able to work / coordinate efforts from multi-discipline teams and successfully facilitate development and delivery of multiple, simultaneous deliverables with strict deadlines

- Flexible work schedules and able to adjust to multiple and concurrent deadlines

**Benefits**

- Medical, dental, vision, disability, and life coverage

- Retirement savings

- Paid sick leave

- Paid vacation (or other personal time)

- Paid parental leave

- Paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings

**Compensation**

- Expected Salary: $52,000 - $60,000

## Skills

### Required
- Microsoft Office 365
- Excel
- PowerPoint
- Word
- Adobe software
- technical editing
- document production

### Nice to have
- 5+ years of professional administrative work experience
- 5+ years of directly related experience in the engineering consulting environment

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Source: [Apply at emit.fa.ca3.oraclecloud.com](https://emit.fa.ca3.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_2001/job/97245?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)