# PA **Company**: Hogan Lovells **Location**: London **Work arrangement**: hybrid **Category**: Legal **Industry**: Legal **Apply**: https://hoganlovells.wd3.myworkdayjobs.com/en-US/Search/job/London/SPA---Global-Regulatory--International-Trade_R269201-3?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_d7d19205-abc ## Description We are seeking a highly organised and proactive Personal Assistant (PA) to join our Global Regulatory – International Trade team in our London office. The successful candidate will deliver a professional secretarial, organisational, and administrative service, including supporting client billing. You will work independently to a high standard, managing your workload, demonstrating initiative, and delivering comprehensive, client-focused solutions in a dynamic and evolving environment. **Key Responsibilities/Accountabilities:** - Organisational Skills: + Take ownership of tasks from start to finish, ensuring delivery of high-quality work on time and to expectations + Organise and prioritise workload and maintain a level-headed approach in a dynamic working environment + Plan for and deliver high-quality, accurate work whilst managing deadlines, responding to change, and competing priorities + Demonstrate strong organisational skills, regularly acting on own initiative, identifying issues, and proposing potential solutions - Diary, Meeting, and Mailbox Management: + Support inbox management and proactively manage conflicting demands and scheduling challenges + Proactively manage diaries, arrange meetings, and associated logistics, conference calls, lunches, and other appointments + Organise travel whilst ensuring adherence to the Global Travel Policy requirements + Take accurate and detailed telephone messages - Client Interaction & Relationship Building: + Build an understanding of the nature of the fee earners’ work, get to know their clients, and build relationships with them and the client PAs + Initiate regular communication with allocated fee earners to understand their priorities and support requirements + Take ownership of client enquiries, resolving or escalating as appropriate + Build a network of strong working relationships both internally and externally - Business Development & Commercial Awareness: + Demonstrate active interest in the firm’s clients, business needs, and commitment to responsible business + Assist partners and fee earners with their BD responsibilities, including pitches and proactively updating CVs and credentials - Billing and Financial Administration: + Work independently to a high standard in billing cycles, with a good understanding of client preferences and firm systems + Supports the client billing process using 3E, preparing and generating bills, maintaining accurate records of expenses, disbursements, and fees + Demonstrate a strong understanding of risk and compliance procedures, including the preparation and management of client engagement letters - Team Contribution: + Support wider team and department administration tasks to manage workload peaks and troughs + Provide cover for others in the wider team as requested and support team admin - Collaboration and Communication: + Actively contribute to a collaborative team environment by sourcing, sharing, and exchanging knowledge + Proactively communicate with line manager on workload issues, capacity, and hybrid working arrangements - Learning and Adaptability: + Take responsibility for your own continued learning, undertake recommended training, and keep up to date with firm policies + Learn and maintain strong knowledge in your own practice area - Documentation and Filing: + Proficient to produce long, complex, and accurate documents, remaining up to date with HL house-style + Utilise the firm’s document support services effectively, with clear instructions and realistic deadlines + Consistently maintain accurate filing systems, including e-filing, in accordance with the firm’s archiving protocols **Person Specification:** - Excellent interpersonal skills with an ability to interact with people at all levels - Self-motivated individual with a proactive approach - Keen to take ownership - Ability to think quickly and solve administrative challenges effectively - Client-orientated approach – client-focused both internally and externally - Willing to become involved with a desire to learn - Demonstrate resilience and adaptability when faced with change - Flexibility with overtime **Skills and Experience:** - Previous legal PA experience, preferably within International Trade - Excellent secretarial skills, fast accurate typing - Excellent written and verbal communication skills - Strong document production skills - Strong billing experience, including e-billing, preferably 3E - Excellent organisational and administrative ability - Excellent attention to detail - A working knowledge of French (desirable) **Professional/Technical Skills:** - Accurate typing at minimum 60 wpm - Advanced knowledge of MS Outlook, Word, Excel, and PowerPoint - Experience of 3E and billing processes ## Skills ### Required - MS Outlook - Word - Excel - PowerPoint - 3E - billing processes - organisational skills - administrative ability - document production skills - French --- Source: [Apply at hoganlovells.wd3.myworkdayjobs.com](https://hoganlovells.wd3.myworkdayjobs.com/en-US/Search/job/London/SPA---Global-Regulatory--International-Trade_R269201-3?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)