# Executive Assistant I, Corporate Services

**Company**: AECOM
**Location**: Taguig City
**Work arrangement**: hybrid
**Job type**: full-time
**Category**: Human Resources
**Industry**: Consulting

**Apply**: https://jobs.smartrecruiters.com/AECOM2/744000161240289-executive-assistant-i-corporate-services?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/job/executive-assistant-i-corporate-services-d79a625a-d82/

## Description

We invite you to join AECOM, a global team of over 50,000 professionals delivering projects that create a positive impact around the world.

As an Executive Assistant I, Corporate Services, you will provide administrative support to one or more executives, performing day-to-day tasks such as coordinating diaries, preparing materials for meetings, organizing and managing data, and serving as a liaison with other departments.

Responsibilities & Duties:

- Maintain diaries within the Executive's preferences, applying understanding of the executive's priorities, leniencies, and limits

- Facilitate and manage the Executive's accessibility and open lines of communication with internal and external networks

- Provide structure and proper prioritization of day-to-day administrative activities including key events, travel, and action items

- Create and maintain reports, spreadsheets, distribution lists, email groups, and other necessary documents and databases

- Prepare and coordinate presentations

- Drive and assist the staging of virtual and in-person events

- Arrange domestic and international travel

- Manage correspondence for and on behalf of the executive

- Practice collaboration with all levels within the company, develop effective networks with peers as well as external professional groups

- Prepare and submit Executive's expense reports aligned with service level agreements

- Conduct research

- Prepare and process departmental expenses and invoices for payment

- Process purchase requests, purchase orders, invoice coding, vendor setup, and conduct accounts payable coordination

- Practice confidentiality and maintain high standards of business ethics, ensuring strict compliance with company policies

- Collaborate closely with peers to understand and enhance the value of the EA role

- Perform other related projects and duties as assigned

QUALIFICATIONS:

- Bachelor's degree or 5 years experience in the same industry

- Strong experience working with MS 365 particularly Word, Excel, Outlook, and PowerPoint required

- Highly motivated with ability to function well in a fast-paced environment

- Excellent interpersonal, organizational, and communication skills

- Strong attention to detail with an ability to deliver accurate documentation and task completion

- Excellent verbal and written communication skills

- Experience drafting reports and correspondence

- Experience managing multiple and changing demands, details, and deadlines

- Experience working with a global team

- Good understanding of administrative and vendor support functions

- Experience with project coordination and budget tracking

- Experience with Sharepoint is a plus

At AECOM, we offer comprehensive benefits to meet the diverse needs of our employees, including medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, and service recognition awards.

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## Skills

### Required
- MS 365
- Word
- Excel
- Outlook
- PowerPoint
- Sharepoint

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