# Office Assistant

**Company**: Norton Rose Fulbright
**Location**: Warsaw
**Work arrangement**: hybrid
**Job type**: contract
**Category**: Human Resources
**Industry**: Legal

**Apply**: https://nrf.wd3.myworkdayjobs.com/en-US/External/job/Warsaw-Poland/Office-Assistant_R-4456?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_d6cd0d2e-149

## Description

Norton Rose Fulbright is seeking an Office Assistant to support the efficient day-to-day running of the Warsaw office.

The successful candidate will provide comprehensive administrative, operational, and HR support to ensure a professional, well-organised, and service-oriented workplace environment.

Key responsibilities include:

**Office Administration**

- Provide general administrative support, including filing, data entry, document management, and handling correspondence

- Assist with scheduling meetings, appointments, and maintaining calendars

- Manage office supplies inventory and coordinate ordering

- Prepare, proofread, and format documents, reports, and presentations

- Review and validate supplier invoices

- Liaise with suppliers, service providers, and landlord representatives

- Support the smooth day-to-day operation of the office

- Liaise with business services teams across other offices

- Assist with onboarding and offboarding activities

- Support the planning and coordination of internal meetings and events

- Provide ad hoc administrative support to lawyers and business services teams

- Provide reception cover when required

**Human Resources Support**

- Support the onboarding process for new employees

- Assist with maintaining employee records and personnel files

- Support HR administration, including preparation of employment-related documentation

- Assist with the recruitment process

- Help organise and deliver employee engagement initiatives and internal events

- Respond to routine employee enquiries regarding HR policies and office practices

**Requirements**

- Previous experience in office administration, business support, or HR administration

- Excellent organisational and multitasking skills

- Strong attention to detail and a proactive approach

- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

- Fluent Polish and English

- Strong interpersonal and communication skills

- Ability to handle confidential information with discretion

- Team player with a positive, service-oriented attitude

**What we offer**

- Fixed-term employment contract

- Competitive salary commensurate with experience and qualifications

- Private medical insurance

- Gym membership contribution

- Opportunity to gain valuable experience in a leading international law firm

- Exposure to both Office Management and Human Resources activities

- Friendly, collaborative, and supportive working environment

- Modern office located in the heart of Warsaw city centre

- Opportunity to work with international teams across the Norton Rose Fulbright network

## Skills

### Required
- Microsoft Office
- organisational skills
- communication skills
- Polish
- English

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Source: [Apply at nrf.wd3.myworkdayjobs.com](https://nrf.wd3.myworkdayjobs.com/en-US/External/job/Warsaw-Poland/Office-Assistant_R-4456?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)