# Administrative Assistant

**Company**: Capital One
**Location**: Ciudad de Mexico
**Experience**: mid
**Job type**: full-time
**Category**: Operations
**Industry**: Finance

**Apply**: https://capitalone.wd12.myworkdayjobs.com/en-US/Capital_One/job/Mexico-City-Mexico/Administrative-Assistant_R1003019?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_d6090c1a-a04

## Description

Capital One is seeking an experienced Administrative Support Assistant to work with multiple executives in a fast-paced tech-savvy environment at their Mexico City Tech Hub organisation.

You will be responsible for handling administrative tasks, managing schedules, arranging travel, creating expense reports, and disseminating information.

**Responsibilities:**

- Manage daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritise schedules based on last-minute changes.

- Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.

- Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.

- Drive key team activities and events, such as all-hands meetings, team meetings, conferences, ordering supplies, and social events.

- Prepare professional business communication documents, including memos, letters, and emails.

- Build and maintain good business relationships with executives and administrative staff across the organisations.

- Participate in general administrative duties, such as copying, distributing mail, ad-hoc projects, committees, and group events.

- Promote a fun and team-oriented work environment.

**Basic Qualifications:**

- Intermediate-advanced English fluency

- Bachelor's degree

- At least 2 years of administrative experience

- At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

**Preferred Qualifications:**

- At least 5 years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment

- At least 3 years of calendar management supporting multiple executives

- At least 1 year of meeting and event planning experience

- Experience setting up video conference and Zoom/Skype technology for meeting users

- Excellent written and verbal communications

- Excellent organisational skills

## Skills

### Required
- Microsoft Office Suite
- Google Suite
- calendar management
- travel arrangement
- expense report
- communication

### Nice to have
- Executive Assistant
- Administrative Assistant
- meeting planning
- video conference setup
- time management
- organisational skills

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Source: [Apply at capitalone.wd12.myworkdayjobs.com](https://capitalone.wd12.myworkdayjobs.com/en-US/Capital_One/job/Mexico-City-Mexico/Administrative-Assistant_R1003019?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)