# Reception, Accounts Payable Agent **Company**: Expeditors **Location**: Mississauga, ON **Experience**: entry **Job type**: full-time **Salary**: $42,000–$46,000 **Category**: Finance **Industry**: Logistics & Supply Chain **Apply**: https://jobs.smartrecruiters.com/Expeditors/744000157525540-reception-accounts-payable-agent?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/job/reception-accounts-payable-agent-d5076934-510/ ## Description We're not in the shipping business; we're in the information business. At Expeditors, you will find professionalism, leadership, and a friendly environment that fosters an innovative, customer service-based approach to logistics. As a Reception, Accounts Payable Agent, you will provide reception, administrative, and entry-level Accounts Payable support for the office and Canada Centralized Accounting team. Your role is crucial in maintaining a professional reception environment, supporting day-to-day office administration, and assisting with the accurate and timely uploading, submission, and processing of payables. **Responsibilities** **Reception and Administrative Support** - Maintain a tidy, professional, and welcoming reception area. - Greet visitors and provide general assistance as required. - Receive, sort, and distribute daily mail, courier packages, and deliveries. - Follow established security and safety procedures at the reception desk, including visitor sign-in and visitor badges. - Answer and direct incoming telephone calls and general inquiries as required. - Scan, organize, upload, and maintain documents and electronic records. - Provide general administrative support to the office and Canada Accounting team. - Assist with other administrative tasks and projects as assigned. **Accounts Payable Support** - Receive, organize, and upload service provider invoices and supporting documentation. - Review invoices for required documentation and approvals and escalate missing or incomplete information to the appropriate team member. - Submit payables accurately and timely into the appropriate financial systems in accordance with established processes. - Assist with the entry and processing of payables, deposits, expenses, and payment requests as assigned. - Ensure supporting documentation is attached, organized, and maintained appropriately. - Identify basic discrepancies, missing information, or processing issues and escalate them to the AP Lead or appropriate team member. - Maintain clear and accurate notes within internal systems when required. - Assist the Accounts Payable team with routine follow-up and administrative activities. - Complete assigned Accounts Payable activities in accordance with established company policies, procedures, and internal controls. - Develop knowledge of Accounts Payable procedures and Expeditors systems through structured training and day-to-day experience. - Support the Centralized Accounts Payable team with other duties and projects as assigned. **Physical Demands** - Use of standard office equipment - a computer with keyboard and mouse, phone, fax/copy/scan machine, etc. - Write with pencil, pen, or marker. - Functions performed primarily while seated at a desk. **Qualifications** - High school diploma or equivalent required. - Previous accounting or Accounts Payable experience is not required. Training will be provided. - Previous reception, office administration, or customer service experience is an asset. - Strong organizational skills and attention to detail. - Comfortable working with computers, electronic documents, and data entry. - Basic experience with Microsoft Outlook, Excel, Word, and Teams is an asset. - Ability and willingness to learn new systems, processes, and accounting procedures. - Ability to manage multiple responsibilities and priorities in a fast-paced office environment. - Strong verbal and written communication skills. - Professional and service-oriented approach when interacting with employees, visitors, and service providers. - Reliable, self-motivated, and willing to learn. - Fluent in English; proficiency in French is an asset. **Benefits** - Paid Vacation, Holiday, Sick Time - Health Plan: Medical, Prescription Drug, Dental, and Vision - Life and Long Term Disability Insurance - RRSP Retirement Savings Plan - Employee Stock Purchase Plan - Training and Personnel Development Program For more fresh new jobs, check out [yubhub.co](https://yubhub.co/). ## Skills ### Required - Microsoft Outlook - Excel - Word - Teams - organizational skills - attention to detail - verbal and written communication skills ### Nice to have - French - reception - office administration - customer service experience --- Source: [Apply at jobs.smartrecruiters.com](https://jobs.smartrecruiters.com/Expeditors/744000157525540-reception-accounts-payable-agent?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)