# Workplace Assistant

**Company**: Saronic Technologies
**Location**: Washington, DC
**Work arrangement**: onsite
**Job type**: full-time
**Category**: Operations
**Industry**: Technology

**Apply**: https://jobs.lever.co/saronic/a9ae3f6b-c940-4606-acba-6a6ba570a439
**Canonical**: https://yubhub.co/jobs/job_d450ea3f-0cb

## Description

As a Workplace Assistant at Saronic Technologies, you will be the first point of contact for employees, candidates, customers, and vendors. You will provide front-desk coverage, visitor management, workplace & facilities support, and administrative coordination to ensure a safe, welcoming, and well-operated office environment.

Responsibilities:

* Serve as the first friendly point of contact; greet visitors and manage check-in processes to ensure a professional, warm and welcoming experience
* Maintain office readiness, including cleanliness, organization, and overall presentation
* Coordinate visitor management processes, including pre-registration and compliance with security protocols
* Partner with Security to manage access, visitor flow, and adherence to onsite policies
* Support day-to-day office operations, including office supplies, mail distribution, F&B re-stock and general administrative coordination
* Coordinate and oversee facilities needs, including minor repairs, preventative upkeep, and vendor engagement for routine services
* Monitor, track, and escalate operational and facilities-related issues to appropriate stakeholders, ensuring timely resolution
* Assist with onboarding and offboarding by ensuring workspace readiness and supporting basic setup and orientation logistics
* Support meetings and events through coordination of room setup, catering, and space readiness
* Track recurring issues and provide feedback to Workplace and Facilities to improve office operations
* Perform a range of administrative tasks to support overall office efficiency and day-to-day operations

Qualifications:

* Proven ability to manage front-facing responsibilities with professionalism, including greeting visitors, handling inquiries, and maintaining a positive organisational image
* Strong organisational and coordination skills, with experience managing schedules, appointments, and multiple priorities simultaneously
* Excellent written and verbal communication skills, with the ability to interact effectively across teams and with external stakeholders
* Detail-oriented with the ability to track, manage, and follow up on tasks, projects, and administrative processes
* Experience supporting operational workflows, including data entry, documentation, and cross-functional coordination
* Proficiency in workplace tools and systems, including Slack, Microsoft Teams, Envoy, Confluence, and Microsoft Excel
* Familiarity with submitting and managing facilities requests and handling basic IT support requests or ticketing systems
* Ability to work independently while also collaborating effectively in a team environment
* Strong problem-solving skills and adaptability in fast-paced or dynamic settings
* Customer-service mindset with a focus on responsiveness, professionalism, and efficiency
* Prior experience in administrative, coordination, or specialist-type roles preferred

Physical Demands:

* Prolonged periods of sitting at a desk and working on a computer
* Occasional standing and walking within the office
* Manual dexterity to operate a computer keyboard, mouse, and other office equipment
* Visual acuity to read screens, documents, and reports
* Occasional reaching, bending, or stooping to access file drawers, cabinets, or office supplies
* Lifting and carrying items up to 20 pounds occasionally (e.g., office supplies, packages)

Additional Information:

* Benefits: Medical Insurance, Dental and Vision Insurance, Time Off, Parental Leave, Competitive Salary, Retirement Plan, Stock Options, Life and Disability Insurance, Pet Insurance
* Saronic CCPA Notice for Candidates and California Employees: This role requires access to export-controlled information or items that require “U.S. Person” status.

## Skills

### Required
- front-desk coverage
- visitor management
- workplace & facilities support
- administrative coordination
- office supplies
- mail distribution
- F&B re-stock
- general administrative coordination
- facilities needs
- minor repairs
- preventative upkeep
- vendor engagement
- operational and facilities-related issues
- onboarding and offboarding
- workspace readiness
- orientation logistics
- meetings and events
- room setup
- catering
- space readiness
- recurring issues
- feedback
- office efficiency
- day-to-day operations