# Executive Assistant to Senior Management

**Company**: Invesco
**Work arrangement**: hybrid
**Experience**: senior
**Job type**: full-time
**Category**: Operations
**Industry**: Finance

**Apply**: https://invesco.wd1.myworkdayjobs.com/en-GB/IVZ/job/Hong-Kong-Hong-Kong/Executive-Secretary--C-Suite-_R-15863?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_d2adb20b-11c

## Description

We are seeking an experienced Executive Assistant to support our Senior Management team in Asia Pacific. As an Executive Assistant, you will be responsible for managing complex calendars, coordinating travel arrangements, and providing administrative support to senior-level visitors.

Key Responsibilities:

- Manage complex calendars and time management across multiple time zones

- Plan and coordinate complex domestic and international travel arrangements

- Communicate senior management's views and messages accurately and confidentially to internal and external stakeholders

- Coordinate regional meetings, forums, and key events

- Maintain confidential files and exercise judgement regarding the release of sensitive information

- Prepare, review, and reconcile expenses, invoices, and related documentation

- Assist senior-level visitors and manage personal administrative matters as needed

- Support the handling and escalation of urgent, sensitive, or reputational matters

- Serve as the primary point of contact for local corporate hotel liaison

- Provide administrative support for the Asia Pacific CAO team as needed

- Participate in Monthly Global EAs forum and act as a representative for Asia Pacific

Requirements:

- Extensive experience as an Executive Secretary, Executive Assistant, or Personal Assistant supporting a chief executive or comparable senior leader

- Proven ability to work independently, manage complex priorities, and deliver high-quality work with minimal instruction

- Strong understanding of executive-office operations and experience interacting with senior management, critical business clients, and VIPs

- Demonstrated experience handling highly confidential, sensitive, and business-critical information with integrity and discretion

- Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and Forms

- Demonstrated ability to be a collaborative team player and work effectively with colleagues and stakeholders across the wider group

- Degree holder or diploma in business administration, secretarial studies, or a related discipline with equivalent relevant experience

- Excellent executive support, service delivery, and administration skills

- Strong interpersonal and communication skills

- Outstanding organization, forward planning, and prioritization skills

- Strong judgement, discretion, and integrity

- Collaborative, dependable, and adaptable with the ability to work independently

- Strong digital fluency, including advanced use of Microsoft 365 and virtual collaboration platforms

- Excellent spoken and written English, Cantonese, and Mandarin

## Skills

### Required
- Microsoft 365
- Executive Support
- Administration
- Communication
- Organization
- Prioritization
- Judgement
- Discretion
- Integrity
- Collaboration
- Digital Fluency
- English
- Cantonese
- Mandarin

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Source: [Apply at invesco.wd1.myworkdayjobs.com](https://invesco.wd1.myworkdayjobs.com/en-GB/IVZ/job/Hong-Kong-Hong-Kong/Executive-Secretary--C-Suite-_R-15863?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)