# Executive Assistant, Engineering

**Company**: Figma
**Location**: San Francisco, CA
**Work arrangement**: onsite
**Experience**: executive
**Job type**: full-time
**Salary**: $127,000-$221,000 USD
**Category**: Engineering
**Industry**: Technology

**Apply**: https://job-boards.greenhouse.io/figma/jobs/6009197004?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_d196d557-c6c

## Description

We're looking for an Executive Assistant to support our Engineering team. As an Executive Assistant, you'll be responsible for keeping VPs and their pillars organized as we scale for growth. You'll work directly with your leaders to manage day-to-day administrative and operational needs, partner closely with their leadership teams, and collaborate cross-functionally within the broader Tech Org.

In this role, you'll drive processes, rhythms, and operate as a trusted partner across various stakeholders to drive outcomes. Our Engineering team is growing quickly, which provides an opportunity to have a tremendous impact on the success of our product and Figma as a whole.

Key responsibilities include:

- Managing VP's calendar, meetings, business travel arrangements, expenses, and inbox management

- Acting as a delegate for the VP, signing off of expenses, PO approval, and various other tooling as needed with careful attention to internal policy

- Being a strategic thought partner to the VP and their leadership team with a focus on engineering operations, process, and long-term planning

- Identifying areas to optimize VP's time and making recommendations in regard to time management, prioritization, and business needs

- Driving leadership meetings by organizing the agenda, taking notes, and moving relevant action items forward

- Leading large-scale planning for monthly and quarterly meetings, coordinating content and slides

- Organizing in-person leadership offsites, including working with external venues and internal stakeholders

- Preparing and/or building materials for the VP within Figma and FigJam and ad-hoc project management

We'd love to hear from you if you have:

- 6+ years of administrative or executive support experience, including direct support of senior leaders

- Experience supporting orgs of 150+ people

- An affinity for AI and a track record of using creative workflows to improve operational efficiency

- Comfort working in a fast-paced environment with frequent context shifts and last-minute changes

- Sharp prioritization instincts; you anticipate conflicts and trade-offs and act on them independently

While not required, it's an added plus if you also have:

- An affinity for Figma and an interest in becoming an expert in our product

- Previous experience supporting technical or AI-focused teams

At Figma, one of our values is 'Grow as you go.' We believe in hiring smart, curious people who are excited to learn and develop their skills. If you're excited about this role but your past experience doesn't align perfectly with the points outlined in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

## Skills

### Required
- administrative support
- executive support
- AI
- creative workflows
- operational efficiency
- prioritization
- leadership
- project management

### Nice to have
- Figma
- product expertise
- technical support
- AI-focused teams

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Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/figma/jobs/6009197004?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)