# Audio Localization Planning Coordinator **Company**: Keywords Studios **Location**: United States **Work arrangement**: remote **Job type**: full-time **Salary**: $38,000 – $48,000 USD gross/year **Category**: Operations **Industry**: Media & Entertainment **Wikidata**: https://www.wikidata.org/wiki/Q64141679 **Apply**: https://apply.workable.com/j/43186B7B59?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_d00bb1de-67d ## Description The Audio Localization Planning Coordinator supports the Audio Localization team by organizing daily and weekly recording schedules, coordinating voice talents, Artistic Directors, Sound Operators, recording rooms, and external studios. Key Responsibilities and Activities: - Organize and maintain daily and weekly recording schedules for internal and external studios. - Book voice talents, Artistic Directors, Sound Operators, and recording rooms for all scheduled sessions. - Confirm availability of talents and technical resources for internal and external sessions. - Allocate studios and resources efficiently and resolve scheduling or availability conflicts. - Act as a key operational point of contact between talents, Artistic Directors, Sound Operators, Production Coordinators, Project Managers, and the studio team. - Track schedule changes, cancellations, reschedules, pickups, retakes, and urgent operational needs. - Ensure required recording materials and instructions are available before each session. - Support the secure distribution and tracking of materials to talents, Artistic Directors, and Sound Operators, following confidentiality requirements. - Work closely with Production Coordinators and Project Managers to prioritize recording windows and solve schedule conflicts. - Flag operational risks in advance, including missing materials, resource conflicts, lack of confirmations, or rescheduling needs. - Control physical access for actors and direct them to the appropriate recording studio. - Negotiate ad hoc rates when needed, following the strategy defined by the Recording Studio Manager and the relevant production owner. - Report the recording status of projects to the Production Coordinator. Processes: - Use internal tools to promptly update calendars, planners, trackers, spreadsheets, and planning systems, informing the Audio Production Team accordingly. - Keep organized records of sessions, confirmations, changes, cancellations, reschedules, and related costs. - Create and maintain KWS booking and scheduling guidelines and document project-specific requirements in written form. - Collaborate on process and tool improvements to reduce booking errors, avoidable costs, and operational inefficiencies. - Ensure efficient booth utilization by allocating sessions and talents in the most effective way. Administrative and Financial Support: - Create and maintain administrative information related to BPS supplies, bookings, session records, and payment-related data, in coordination with the Production Coordinator. - Manage the administrative paperwork for talents, vendors, and external audio resources in accordance with applicable local requirements. - Follow up, obtain signatures, organize, and archive contracts, NDAs, Actors' Agreements, and vendor documentation. Communication: - Ensure regular communication within the local Audio Production Team and foster good working relationships in line with KWS standards. - Address communication from internal and external stakeholders promptly, clearly, and professionally. - Support key stakeholders in client-facing activities when required. - Operational Support During Exceptional Business Needs. Requirements: - Previous experience in production coordination, booking, planning, casting, dubbing, audiovisual production, localization, or related areas. - Strong ability to organize and manage multiple schedules at the same time. - Excellent written and verbal communication skills in English. - Good knowledge of Google Workspace, Excel/Sheets, shared calendars, and operational trackers. - Familiarity with the video games market, including publishers, developers, and platforms, is a plus. - Ability to adapt to evolving workflows and new tools. - Knowledge of applicable local regulations is a plus. Nice to have: - Experience with dubbing, game localization, voice-over, or audio post-production. - Understanding of recording studio workflows. - Experience with contracts, NDAs, freelancer payments, or vendor documentation. - Familiarity with file-transfer tools and material-tracking workflows. - Spanish is a plus. Attitude: - Able to work under pressure, adapt to changing priorities, and meet deadlines in a fast-paced environment. - Proactive, reliable, and detail-oriented, with a strong sense of urgency. - Able to communicate effectively with talents, vendors, technical teams, and internal stakeholders. - Able to manage sensitive, confidential, and client-related information. - Able to use good judgment to prioritize tasks and negotiate rates and availability with external resources. - Strong problem-solving, decision-making, organizational, and analytical skills. - Motivated and collaborative, with willingness to learn and apply company-specific tools and methodologies. ## Skills ### Required - production coordination - booking - planning - casting - dubbing - audiovisual production - localization - English - Google Workspace - Excel - communication ### Nice to have - game localization - voice-over - audio post-production - contracts - NDAs - freelancer payments - vendor documentation - file-transfer tools - material-tracking workflows - Spanish --- Source: [Apply at apply.workable.com](https://apply.workable.com/j/43186B7B59?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)