# Administrative Assistant

**Company**: International Organization for Migration (IOM)
**Location**: Pretoria, South Africa
**Work arrangement**: onsite
**Experience**: mid
**Job type**: contract
**Category**: Human Resources
**Industry**: Healthcare

**Apply**: https://fa-evlj-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/23881?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_cf644ec2-4ad

## Description

IOM is seeking an Administrative Assistant to support the Migration Health Assessment Centre (MHAC) in Pretoria, South Africa.

The successful candidate will be responsible for carrying out various administrative duties, including coordinating and ensuring the smooth running of internal office administrative support procedures, maintaining a systematic e-archiving system for medical files, blood test results, and follow-ups, preparing mail out lists for embassies, liaising with embassies regarding the processing status of immigrants and dispatch of documents, photocopying and scanning medical documents, providing feedback on staff allocation to various units within the MHAC, implementing improvements to strengthen internal control mechanisms, and adapting inputs for new procedures.

The Administrative Assistant will also be responsible for receiving completed medical deferrals, updating the reception of the same in the database, and forwarding to the migration health physician for clearance, coordinating the issuance/renewal of staff contracts, leaves, attendance records maintenance, medical and insurance monitoring, and security issues, acting as the main liaison between MHD and procurement, finance, and HR units, maintaining an inventory and organizing timely procurement and storage of stationery, IT equipment, and consumables, coordinating the acquisition, renovation, refurbishment, and regular maintenance of the MHAC facility, administering the office's petty cash, and submitting necessary reports.

The ideal candidate should have a Bachelor's degree in Administration/Management/Medical Administration or a related field with at least three years of relevant working experience, or a Secondary School Diploma with at least five years of relevant working experience.

Required skills include:

- At least an intermediate level of MS office skills

- Organizational skills

- Communication skills

- Knowledge and experience in administration, procurement, or accounting

- Working with refugees/migrants in a medical setting is an advantage

- Previous working experience with NGOs or international organizations is an advantage

- Demonstrate accuracy in handling and reporting data

Fluency in English is required, and proficiency in other languages is an asset.

IOM offers a fixed-term contract of one year with the possibility of extension.

## Skills

### Required
- MS Office
- organizational skills
- communication skills
- administration
- procurement
- accounting

### Nice to have
- working with refugees/migrants
- NGO experience
- international organization experience

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