# Facilities Coordinator

**Company**: JLL
**Location**: Hong Kong, SAR, China
**Work arrangement**: onsite
**Experience**: mid
**Job type**: full-time
**Category**: Facilities & Maintenance
**Industry**: Consulting

**Apply**: https://jll.wd1.myworkdayjobs.com/en-US/jllcareers/job/Hong-Kong-SAR-China/Facilities-Coordinator_REQ540664?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_ceff2b21-257

## Description

We are seeking a Facilities Coordinator to provide administrative support to the facilities management team. As a Facilities Coordinator, you will handle service requests, coordinate with vendors, maintain records, and assist with projects to ensure smooth facility operations and enhance workplace experience.

**Responsibilities:**

- Manage the service request system, logging and tracking all facility-related requests and issues (temp control, cleaning, office equipment etc.)

- Comply with KPI and SLA

- Coordinate vendor access and oversee onsite work

- Conduct regular site walks to assess and address facility conditions

- Liaise with service providers and building management for work arrangements

- Assist with employee moves, including coordination with IT and updating floorplans

- Collaborate across departments to ensure smooth facilities operations

- Coordinate scheduling of preventive maintenance and repairs with service providers

- Perform administrative duties including but not limited to inventory management, compiling reports, data analysis, inventory management

- Process Purchase Orders and maintain financial records related to facilities

- Function as point of contact and manage client’s daily inquiry

- Order supplies and manage inventory for facility operations

- Support the facilities team with administrative tasks and special projects

- Support ad hoc assignment

**Requirements:**

- Minimum 3-5 years of administrative experience, preferably in facilities or property management

- Strong organizational skills with ability to multitask and prioritize effectively

- Excellent attention to detail and accuracy in record-keeping and data entry

- Proficient computer skills including Microsoft Office applications

- Effective communication skills in both English and Cantonese

- Experience in vendor coordination and basic contract administration

- Secondary education required, higher diploma in business administration or related field beneficial

**Preferred Skills:**

- Experience with facilities management software or work order systems

- Proficiency in Microsoft Office Suite, particularly Excel and Outlook

- Knowledge of procurement processes and vendor management

- Experience with document management systems

- Understanding of basic building systems and maintenance requirements

- Bilingual proficiency in English and Cantonese, Mandarin is a plus

- Familiarity with health and safety regulations in Hong Kong

## Skills

### Required
- Microsoft Office
- vendor coordination
- inventory management
- data analysis
- communication skills

### Nice to have
- facilities management software
- document management systems
- procurement processes
- health and safety regulations
- Mandarin
- Cantonese

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Source: [Apply at jll.wd1.myworkdayjobs.com](https://jll.wd1.myworkdayjobs.com/en-US/jllcareers/job/Hong-Kong-SAR-China/Facilities-Coordinator_REQ540664?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)