# Personal Assistant

**Company**: Capital One
**Location**: Hammersmith
**Work arrangement**: hybrid
**Experience**: senior
**Job type**: full-time
**Category**: Operations
**Industry**: Finance

**Apply**: https://capitalone.wd12.myworkdayjobs.com/en-US/Capital_One/job/London-Eng/Personal-Assistant---International-Marketing--Product-and-Business-Development_R1000959?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_ced3c266-331

## Description

We are seeking a detail-oriented, innovative, and confident Personal Assistant to partner with our International Marketing, Product and Business Development team.

This highly visible, collaborative and pivotal role acts as a gatekeeper and extension of our leadership team, ensuring the success of a well-run, efficient organization.

**Responsibilities:**

- Strategic Calendar Management: Proactively manage complex, global executive calendars across multiple time zones, prioritizing scheduling requests and adjusting to frequent last-minute changes with ease.

- Travel & Expense Coordination: Handle complex domestic and international travel arrangements and create timely expense reports using Capital One systems.

- Meeting & Event Planning: Arrange and reserve conference rooms, catering, audio/video, and other essential services for team events, all-hands meetings, and stakeholder forums. Drive key team planning for activities and events.

- Communication & Ambassadorship: Serve as a central point of contact, circulating information, and acting as a team ambassador to foster strong relationships. Partner with the Communications team to assist with planning for internal and external speaking engagements.

- Team Administration: Manage and own team distribution lists, organizational charts, shared calendars and support onboarding of new team members.

- General Office Support: Supporting the office manager as needed with managing desk allocation, mail distribution, printing, and ad-hoc projects.

**Requirements:**

- Extensive experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.

- Experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and Google Workspace (G-Suite).

- Experience utilizing AI tools such as Gemini, CoPilot, or Claude.

- Proficiency in video conferencing technology (Zoom, Teams, etc.).

- Exceptional written and verbal communications, organizational, and time management skills.

**Benefits:**

- Competitive pension and performance-based bonus schemes

- 25 days of annual leave, increasing with tenure. Option to buy 5 additional days.

- Access premium care through private medical insurance.

- Enhanced parental leave.

- Up to £5,000 in funding for external qualifications.

## Skills

### Required
- Microsoft Office Suite
- Google Workspace
- AI tools
- video conferencing technology
- Exceptional written and verbal communications

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Source: [Apply at capitalone.wd12.myworkdayjobs.com](https://capitalone.wd12.myworkdayjobs.com/en-US/Capital_One/job/London-Eng/Personal-Assistant---International-Marketing--Product-and-Business-Development_R1000959?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)