# Executive Assistant

**Company**: Workday
**Location**: Pleasanton, CA
**Work arrangement**: hybrid
**Experience**: senior
**Job type**: full-time
**Salary**: $111,400 USD - $167,200 USD
**Category**: Operations
**Industry**: Technology

**Apply**: https://workday.wd5.myworkdayjobs.com/en-US/Workday/job/USA-CA-Pleasanton/Executive-Assistant_JR-0111227?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/job/executive-assistant-ce5cd70f-053/

## Description

We’re Workday, a Fortune 500 company and a leading AI platform for managing people, money, and agents. We're looking for an Executive Assistant to support 3 Vice Presidents of Field Sales on the US Field Sales team.

**Job Summary** As an Executive Assistant, you will be the trusted partner to our Vice Presidents, keeping their schedules, travel, and day-to-day operations running smoothly so they can focus on leading the business.

**Responsibilities**

- Proactively manage and anticipate the executive's daily needs, including complex calendar management, meeting confirmations, and ad-hoc requests

- Process expense reports, monitor and forecast spend against budget, and advise accordingly

- Build trusting, collaborative relationships with executives' customers, team members, and external contacts

- Serve as a key point of contact, prioritizing and managing communication with employees at all levels, other executives, and external partners

- Draft and prepare professional correspondence, presentations, internal communications, and other documentation on behalf of executives

- Provide informed advice and recommendations to executives on ongoing projects and events

- Plan and book seamless domestic and international travel, including detailed itineraries, ground transportation, and hotel accommodations

- Problem-solve non-routine travel issues with a keen awareness of time zones and global complexities

- Track and drive completion of critical tasks and projects, following up on outstanding items to ensure deadlines are met

- Publish meeting agendas, take and distribute notes, and follow up on resulting action items

- Plan and orchestrate department events and meetings with general direction, including budget, logistics, venue selection, catering, resource planning, and attendee invitations

**Requirements**

- 5+ years of experience in executive support and/or project coordination, supporting multiple senior-level executives

- 5+ years of experience working with office applications including Outlook, Google Drive, Google Slides, Word, Excel, PowerPoint, and Slack

- Skilled in Calendar Management, coordinating schedules across multiple executives and resolving conflicts to keep each day running smoothly

- Excellent Communication skills, adapting your style across different audiences and mediums to keep executives, teams, and partners aligned

- Experienced in maintaining Confidentiality, handling sensitive information with care and discretion

- Skilled in Event Planning, managing the logistics, budget, and vendor coordination needed to deliver a polished experience

- Skilled in Prioritization, evaluating competing requests and resources to focus on what matters most

- Experienced in Travel Management, planning and coordinating travel while managing budgets and vendor relationships

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## Skills

### Required
- Calendar Management
- Communication
- Event Planning
- Prioritization
- Travel Management
- Confidentiality
- Office Applications

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Source: [Apply at workday.wd5.myworkdayjobs.com](https://workday.wd5.myworkdayjobs.com/en-US/Workday/job/USA-CA-Pleasanton/Executive-Assistant_JR-0111227?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)