# Executive Assistant to the CEO

**Company**: Duolingo
**Location**: Pittsburgh, PA
**Work arrangement**: onsite
**Experience**: executive
**Job type**: full-time
**Salary**: $152,000-$228,000 USD
**Category**: Operations
**Industry**: Technology

**Apply**: https://job-boards.greenhouse.io/duolingo/jobs/8602840002?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_cd2a3438-0c8

## Description

We’re hiring an Executive Assistant to the CEO to keep the CEO focused on Duolingo’s highest priorities and ensure their days run smoothly.

You’ll lead complex calendar stewardship, coordinate mission-critical logistics, and partner closely with the Office of the CEO to create clarity, flow, and follow-through across internal and external engagements.

Responsibilities:

- Own end-to-end calendar management for the CEO, prioritizing time against company goals, stakeholder needs, and leadership cadences; proactively resolve conflicts and protect prep, travel, and deep-work windows.

- Partner closely with the Chief of Staff, Head of Office of the CEO, and other EAs to ensure the CEO’s schedule reflects strategic priorities and that handoffs are seamless.

- Plan and manage detailed domestic and international travel, including itineraries, and logistics for board meetings, off-sites, and external appearances.

- Build lightweight systems and documentation that improve executive workflows; use modern productivity tools and AI to increase speed, quality, and reliability.

- Serve as a high-judgment point of contact for internal and external stakeholders, maintaining confidentiality and representing the CEO’s office with professionalism.

Requirements:

- Significant experience supporting a CEO, founder, or senior executive with complex, fast-changing schedules and priorities.

- Demonstrated excellence in high-volume calendar orchestration, logistics, and meeting readiness, with a track record of anticipating needs and solving problems proactively.

- Outstanding organization and written/verbal communication skills; you keep details tight, documentation clear, and stakeholders aligned.

- Unshakeable discretion and judgment; calm, focused execution under pressure; and a service mindset that helps leaders operate at their best.

- Comfort collaborating across senior leadership and cross-functional teams, and working in person with the Office of the CEO and other EAs.

- Proficiency with modern productivity and collaboration tools (G Suite, Slack, Zoom, Mac) and an interest in leveraging AI to streamline workflows.

Benefits: The company offers a range of benefits to support employees' holistic well-being. For more information, you can visit their benefits page.

Salary Range: $152,000-$228,000 USD

## Skills

### Required
- calendar management
- logistics coordination
- communication skills
- discretion and judgment
- productivity tools

### Nice to have
- AI
- automation
- generative AI
- Executive Operations
- People function

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Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/duolingo/jobs/8602840002?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)