# Office Assistant **Company**: Filevine **Location**: Chicago, IL **Work arrangement**: onsite **Job type**: part-time **Salary**: $25/hr **Category**: Human Resources **Industry**: Technology **Apply**: https://jobs.lever.co/filevine/429f296e-cc46-433f-8bc1-c27850c0ad0f?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/job/office-assistant-c5f68294-2ba/ ## Description Filevine is seeking a reliable, organized, and proactive part-time Office Assistant to support the day-to-day operations of its Chicago office. The Office Assistant will be responsible for maintaining a welcoming, clean, and organized workplace while providing administrative and operational support to employees, guests, and visitors. Responsibilities: - Manage front desk operations, greet and check in guests, clients, and interview candidates, and maintain a welcoming reception area. - Receive, sort, distribute, and prepare outgoing mail and packages for all departments. - Coordinate and manage office lunches, including setup, cleanup, and breakdown of weekly meals and special events. - Create, issue, manage, and deactivate employee building access badges for new hires and departing employees. - Serve as the primary point of contact for building management, submitting and following up on maintenance requests and work orders. - Monitor and restock kitchen and breakroom supplies, including coffee, snacks, beverages, and other essentials. - Manage ordering and inventory of office snacks, supplies, and other workplace necessities. - Maintain the cleanliness and organization of the office, including light cleaning and tidying of communal spaces, kitchens, breakrooms, and storage areas. - Prepare for new-hire orientation by setting up designated meeting rooms, preparing computers and equipment, and organizing new-hire materials such as company T-shirts. - Coordinate with IT on new-hire seating arrangements, desk assignments, and workstation preparation to ensure employees have the appropriate technology and equipment ready for their first day. - Attend building information sessions and communicate relevant building updates, policies, maintenance schedules, and closures to employees. - Assist with general office operations, event logistics, and other administrative tasks as needed. Requirements: - Strong organizational, time-management, communication, and problem-solving skills, with attention to detail and the ability to manage multiple priorities. - Professional, welcoming, and customer-service-oriented approach when interacting with employees, guests, vendors, and building management. - Ability to work independently, take initiative, and proactively support daily office operations in a fast-paced environment. - High school diploma or equivalent required; 1–2 years of experience in office administration, front desk operations, hospitality, or a related field preferred. - Proficiency in Microsoft Office and Google Workspace preferred. - Must be available to work onsite in the Chicago office Monday, Wednesday, and Friday, up to 20–25 hours per week. - Must be able to assist with office setup, lunches, events, deliveries, and occasionally lift up to 25 lbs. Compensation: - $25/hr Benefits: - Medical, Dental, & Vision Insurance (for full-time employees) - Competitive & Fair Pay - Enhanced Commuter Benefit: $75 monthly contribution to help cover your commute to 1 S Wacker - Maternity & paternity leave (for full-time employees) - Short & long-term disability - Opportunity to learn from a dedicated leadership team For more fresh new jobs, check out [yubhub.co](https://yubhub.co/). ## Skills ### Required - organizational skills - time-management skills - communication skills - problem-solving skills - Microsoft Office - Google Workspace ### Nice to have - office administration - front desk operations - hospitality --- Source: [Apply at jobs.lever.co](https://jobs.lever.co/filevine/429f296e-cc46-433f-8bc1-c27850c0ad0f?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)