# Office Manager & Executive Assistant

**Company**: Success Academy
**Location**: New York
**Work arrangement**: onsite
**Experience**: senior
**Job type**: full-time
**Salary**: $66,300-$70,000 USD
**Category**: Operations
**Industry**: Education

**Apply**: https://job-boards.greenhouse.io/successacademycharterschool/jobs/5431623008?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_c2ce22fd-480

## Description

We are seeking an Office Manager/Executive Assistant to join our Renovations & Facilities team. This role makes Success Academy's Network Office a safe, reliable, welcoming, and well-run workplace while providing dedicated executive support to a senior Enterprise Operations executive.

Approximately 60 percent of the role is workplace experience, and 40 percent is executive support. The role reports to both the Leader, Renovations & Facilities and the supported executive.

Key Responsibilities:

- Maintain a clean, safe, functional, organized, and welcoming workplace

- Manage workplace vendors for quality, responsiveness, documentation, value, and agreed service levels

- Keep conference rooms, event spaces, kitchens, pantries, common areas, supplies, mail, and other workplace services ready for daily use

- Coordinate office and event readiness, including space setup, vendor access, operating logistics, and timely restoration after use

- Track workplace spending, invoices, commitments, and forecasted needs against approved budgets

- Coordinate employee and visitor access and emergency-readiness activities

- Lead the day-to-day work, scheduling, coaching, coverage, and service standards of Reception and Office Services staff

- Manage a complex executive calendar, protect time for the highest priorities, and resolve conflicts with sound judgment

- Coordinate business travel, prepare accurate and timely expense reports, and manage the executive inbox

- Handle confidential information with discretion and maintain dependable systems for sensitive executive work

- Automate the transactional layer of the role over time, including service-request intake and triage, visitor and access workflows, expense preparation, and meeting and travel logistics

- Gather practical employee feedback, identify recurring friction, and implement improvements

Qualifications:

- Demonstrated success managing a complex, high-volume workplace or office environment

- Meaningful executive-support experience, including complex calendaring, travel, expenses, inbox management, and written communications

- Experience leading reception, office services, or another customer-facing operations team

- Practical familiarity with commercial building operations

- Strong organization, prioritization, and budget and service tracking

- Clear communication, discretion, resilience, and reliable follow-through

Work Expectations:

- This role is based at our Network Office at 120 Wall Street and is expected to be on-site five days per week

- Occasional evening or weekend work is required for major events, urgent workplace needs, or emergencies

Compensation, Benefits & Perks:

- Day-One Health & Wellness: Medical, dental, and vision coverage starting your first day

- Financial Security: 403(b) retirement plan with a 3% employer match, up to $2,400/year in employer HSA contributions, employer-paid life/disability insurance, and Public Service Loan Forgiveness (PSLF) eligibility

- Time to Recharge: Generous paid time off, paid holidays, and paid parental leave

- Perks & Stipends: A $50/month cell phone stipend, pre-tax commuter benefits, backup family care, and performance-based earning incentives

Compensation Range: $66,300-$70,000 USD

## Skills

### Required
- commercial-office and building-operations judgment
- exceptional organization
- discretion
- flexibility
- follow-through
- complex calendaring
- travel
- expenses
- inbox management
- written communications

### Nice to have
- practical familiarity with commercial building operations
- relevant workplace, facilities, or executive-support training

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Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/successacademycharterschool/jobs/5431623008?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)