# Office & Facilities Coordinator **Company**: Infosys Consulting - Europe **Location**: Garching **Work arrangement**: onsite **Experience**: entry **Job type**: full-time **Category**: Consulting **Industry**: Management Consulting **Apply**: https://jobs.workable.com/view/hrgfuVaVZaizY3bRSo8zG1/office-%26-facilities-coordinator-in-garching-at-infosys-consulting---europe **Canonical**: https://yubhub.co/jobs/job_bfbc6e2c-a8f ## Description ## Office & Facilities Coordinator The Office & Facilities Coordinator ensures the efficient operation of the Garching office by managing day-to-day facilities activities, supporting employee lifecycle processes, and providing administrative assistance to internal stakeholders. This role acts as a key point of contact for employees, visitors, and vendors, ensuring a well-organized, safe, and compliant work environment. ## Key Responsibilities ### Office & Facility Management - Oversee daily office administration, including reception duties, mail handling, and office supplies management. - Manage visitor reception and registration processes. - Distribute and track parking lot cards, office access keys, and related documentation. - Coordinate meeting room catering and onsite service arrangements. - Monitor general office conditions and coordinate regular maintenance and repair work with external vendors. - Maintain facility-related processes, records, and documentation. - Support during internal and external audits in the Facilities area, ensuring accurate documentation and compliance with company guidelines. ### Employee Lifecycle Support - Provide administrative support during the onboarding process, including preparation of access, materials, and documentation. - Support the leaver process by coordinating return of equipment, access deactivation, and required paperwork. - Process internal requests for corporate credit cards. - Process internal requests for long-term rental cars, ensuring adherence to relevant policies. ### Health & Safety Administration - Distribute health check-up documentation to employees and maintain associated trackers. - Support ongoing Health & Safety tasks in collaboration with the responsible team, ensuring compliance with company requirements and legal standards. ### Additional Administrative Support - Provide coverage for the Subcon Manager DE, including handling associated administrative tasks during absences. - Offer general ad hoc administrative support to BEF and other internal stakeholders as needed. - Support tasks related to the employee leasing licence, including maintaining accurate documentation and compliance with regulatory requirements. ## Requirements - Full-time onsite presence (5 days/week) in the Garching office. - Strong organisational skills with high attention to detail and the ability to manage multiple tasks simultaneously. - Excellent communication and interpersonal skills. - Reliability, discretion, and a proactive, service-oriented attitude. - Previous experience in office management, facilities coordination, or administrative support is an advantage. - Fluency in both German and English (written and verbal). ## About Infosys Consulting Be part of a globally renowned management consulting firm on the front-line of industry disruption and at the cutting edge of technology. We work with market leading brands across sectors. Our culture is inclusive and entrepreneurial. Being a mid-size consultancy within the scale of Infosys gives us the global reach to partner with our clients throughout their transformation journey. ## Skills ### Required - Office management - Facilities coordination - Administrative support - Communication - Interpersonal skills - Organisational skills - Attention to detail - Fluency in German and English