# Operations Specialist

**Company**: Nebius
**Location**: Tel Aviv, Israel
**Experience**: entry
**Job type**: full-time
**Category**: Operations
**Industry**: Technology

**Apply**: https://job-boards.greenhouse.io/nebius/jobs/5000700101?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_bdf86b37-296

## Description

The Operations Specialist is responsible for coordinating and managing end-to-end expense, payment, and documentation processes to ensure timely, accurate, and compliant processing of company purchases.

This role acts as a key operational partner across finance, procurement, legal, compliance, accounting, treasury, and logistics teams. The position requires strong attention to detail, the ability to work independently within established frameworks, and a proactive approach to improving operational workflows.

**Key Responsibilities**

- Support procurement-related processes, including purchase requests, purchase orders, vendor onboarding, and coordination between requestors, procurement, finance, and suppliers.

- Take responsibility for document management involving internal teams and external contractors, ensuring accurate creation, version control, and secure storage.

- Coordinate agreements, reconciliations, reports, and other operational documents for internal and external counterparties.

- Process reports and verify that they are complete, accurate, and correctly formatted according to internal standards.

- Work closely with Accounts Payable teams to support transaction processing and resolve discrepancies.

- Interact with cross-functional teams, including Legal and Accounting, to address operational issues and ensure smooth workflows.

- Advise internal stakeholders on transaction processing requirements, documentation standards, and operational procedures.

- Participate in special projects and cross-functional initiatives as required.

**Key Qualifications & Experience**

- 1-2 years of experience in procurement operations, purchasing administration, finance operations, or a related operational role, with understanding of end-to-end procurement and purchase-to-pay (P2P) processes.

- Experience with document management and operational workflows involving internal teams and external counterparties.

- Working knowledge of accounts payable processes.

- Ability to review, and maintain agreements and supporting documentation.

- Experience collaborating with cross-functional teams such as Legal, Accounting, and Finance.

- Strong attention to detail and ability to ensure accuracy and consistency in documentation and reporting.

- Ability to manage multiple tasks and priorities within established procedures.

- Clear written and verbal communication skills.

- Experience with ERP, finance, or document management systems.

- Fluent English.

**Benefits & Perks**

- Competitive compensation

- Career growth and learning opportunities

- Flexibility and ownership

- Collaborative and innovative culture

- Opportunity to work on impactful AI projects

- International environment and talented teams

## Skills

### Required
- procurement operations
- purchasing administration
- finance operations
- document management
- operational workflows
- accounts payable
- ERP
- finance
- document management systems
- English

### Nice to have
- Excel
- spreadsheet-based tracking and reporting skills
- process improvement
- special projects

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Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/nebius/jobs/5000700101?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)