# Administrative Officer **Company**: Manulife Financial Corporation **Work arrangement**: hybrid **Experience**: entry **Job type**: full-time **Category**: Operations **Industry**: Finance **Apply**: https://manulife.wd3.myworkdayjobs.com/en-US/MFCJH_Jobs/job/Hong-Kong/Administrative-Officer_JR26100780?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_b720d09d-92f ## Description We are seeking a proactive, organized, and detail-oriented Administrative Officer to provide comprehensive administrative and operational support to the department. The ideal candidate is a strong coordinator with a hands-on mindset, capable of managing multiple priorities ranging from event logistics and industry award administration to payment processing, database maintenance, documentation, and inventory management. The role requires a high level of accuracy, accountability, and responsiveness, as well as effective communication skills to coordinate with various internal and external stakeholders. **Position Responsibilities:** - Agency Event & Logistics Support: Provide administrative and logistical support for agency events, recognition ceremonies, award dinners, and other departmental activities. - Administrative Coordination & Office Support: Coordinate day-to-day administrative activities and provide general office support to the department. - Industry Awards Administration: Coordinate and manage the registration and administration processes for various industry awards. - Payment & Payroll Administration: Process payments through internal systems and handle credit/debit adjustments related to payroll. - Communication & Coordination: Serve as a key coordination point for internal and external communications relating to sales promotion and incentive activities. - Database Management: Maintain and update databases relating to sales promotions, incentive programs, award programs, and participant information. - Documentation & Record Management: Maintain accurate and well-organized departmental documentation and records. - Inventory & Stock Management: Monitor and manage inventory levels for promotional materials, event supplies, incentive items, and other departmental resources. - Ad-hoc Departmental Support: Provide administrative and operational support for ad-hoc projects, initiatives, and departmental activities as required. **Required Qualifications:** - HKCEE / HKDSE with 3-4 years of experience in administrative or office support roles. - Relevant experience in administration, office coordination, event support, or a similar capacity is preferred. - Well-organized, detail-oriented, and able to handle multiple tasks and priorities effectively. - Good numerical sense with a high level of accuracy, particularly in handling payments, records, and data. - Good interpersonal and communication skills, with the ability to coordinate effectively with both internal and external stakeholders. - Proficient in Microsoft Office applications, particularly Excel, Word, PowerPoint, Chinese word processing and Outlook. - Good command of written and spoken English and Chinese. - A proactive and responsible team player with a positive attitude and willingness to take ownership of assigned tasks. - Able to work independently while collaborating effectively within a team. - Experience in event coordination, database management, payment processing, or inventory management would be an advantage. - Able to work under pressure and meet deadlines in a fast-paced environment. **Benefits:** - We’ll empower you to learn and grow the career you want. - We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words. - As part of our global team, we’ll support you in shaping the future you want to see. ## Skills ### Required - Microsoft Office - Excel - Word - PowerPoint - Chinese word processing - Outlook - event coordination - database management - payment processing - inventory management --- Source: [Apply at manulife.wd3.myworkdayjobs.com](https://manulife.wd3.myworkdayjobs.com/en-US/MFCJH_Jobs/job/Hong-Kong/Administrative-Officer_JR26100780?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)