# Sr. Recruiting Coordinator (R5646) **Company**: Shield AI **Location**: London **Work arrangement**: onsite **Experience**: senior **Job type**: full-time **Salary**: GBP 48,000-72,000 per-year-salary **Category**: HR **Industry**: Technology **Apply**: https://jobs.lever.co/shieldai/3c15127a-d868-42b0-8660-1be603c377c0?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_b5885cd8-94c ## Description Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. The Sr. Recruiting Coordinator – EMEA is an individual contributor responsible for providing high-level operational and administrative support to the Talent Acquisition function, with primary ownership of complex interview scheduling, candidate travel coordination, and recruiting operations across EMEA. **Essential Duties and Responsibilities** - Interview Coordination: - Independently manage high-volume and complex interview scheduling across multiple countries and global time zones - Coordinate complex calendars involving candidates, interview panels, hiring managers, executives, and other key stakeholders - Arrange virtual and in-person interviews, including multi-stage and multi-day interview processes - Anticipate scheduling constraints and proactively identify solutions to minimize delays and ensure an efficient hiring process - Prepare and distribute accurate interview confirmations, calendar invitations, interview schedules, and relevant materials - Manage last-minute scheduling changes and competing priorities with professionalism, urgency, and sound judgment - Ensure interview details and candidate activity are accurately maintained within Talent Acquisition systems - Partner with recruiters and hiring teams to determine effective scheduling approaches for complex or business-critical searches - Candidate Travel & Logistics: - Independently coordinate domestic and international candidate travel, including flights and accommodations - Prepare and distribute detailed candidate itineraries and ensure candidates have the information necessary for a seamless interview experience - Coordinate complex or time-sensitive travel arrangements across multiple EMEA locations - Manage travel changes, cancellations, disruptions, and other unexpected issues while minimizing impact to candidates and interview teams - Ensure candidate travel arrangements comply with applicable company travel policies and budget guidelines - Partner with internal stakeholders and external vendors, as appropriate, to resolve travel and logistical issues - Identify opportunities to improve candidate travel processes, documentation, and operational consistency - Candidate Experience: - Serve as a primary point of contact for candidates throughout the interview process, providing timely, professional, and high-touch support - Deliver clear and proactive communication to candidates across multiple countries and time zones - Anticipate candidate questions and logistical needs and proactively address issues that could affect the interview experience - Ensure a consistent, organized, and positive candidate experience throughout all stages of interview coordination - Exercise discretion and professionalism when supporting sensitive, confidential, executive, or business-critical searches - Partner with recruiters and hiring teams to continuously improve the candidate experience - Recruiting Operations Support: - Maintain accurate, complete, and timely candidate and interview data within Applicant Tracking Systems and other Talent Acquisition tools - Support recruiting metrics, reporting, audits, and operational tracking as needed - Monitor coordination workflows and identify opportunities to improve efficiency, accuracy, scalability, and stakeholder experience - Recommend and support implementation of improvements to scheduling, candidate travel, documentation, and recruiting coordination processes - Develop and maintain recruiting coordination resources, documentation, templates, and standard operating procedures - Support adoption of recruiting tools, processes, and operational best practices across the Talent Acquisition organization - Serve as a knowledgeable resource for recruiting coordination processes and provide guidance to recruiters, coordinators, and hiring teams as needed - Support onboarding and mentoring of recruiting coordinators or other Talent Acquisition team members, as appropriate - Collaborate cross-functionally with Talent Acquisition, PX, Finance, hiring teams, and other business partners to support hiring initiatives - Support special projects and evolving Talent Acquisition priorities as the organization scales **Basic Qualifications** - 5+ years of experience in recruiting coordination, Talent Acquisition operations, HR/PX operations, or a related role, including experience independently managing complex recruiting logistics - Demonstrated experience coordinating high-volume and complex interview schedules across multiple countries, time zones, and seniority levels - Experience managing complex calendars and interview logistics involving candidates, hiring managers, executives, and cross-functional stakeholders - Experience coordinating domestic and international candidate travel, including flights, accommodations, ground transportation, itinerary changes, and travel disruptions - Strong working knowledge of Applicant Tracking Systems, scheduling tools, and standard workplace productivity and collaboration platforms - Demonstrated ability to independently prioritize competing requests, anticipate issues, and resolve complex scheduling and logistical challenges - Strong organizational and project coordination skills with exceptional attention to detail and commitment to data accuracy - Excellent written and verbal communication skills, with demonstrated ability to communicate effectively with candidates and stakeholders at all levels - Demonstrated ability to exercise sound judgment and discretion when handling confidential and sensitive information - Ability to operate effectively in a fast-paced, high-growth environment with changing priorities and deadlines - Ability to collaborate effectively with globally distributed teams and support recruiting activities across EMEA business hours, as required **Preferred Qualifications** - 7+ years of experience in recruiting coordination, Talent Acquisition operations, or a related recruiting operations function - Experience supporting Talent Acquisition within a high-growth technology, aerospace, defense, engineering, or similarly complex organization - Demonstrated experience serving as a subject matter expert or senior resource for interview coordination, candidate logistics, or recruiting operations - Experience supporting executive, highly specialized, high-volume, or business-critical hiring - Experience identifying, developing, and implementing improvements to recruiting coordination processes and workflows - Experience developing standard operating procedures, process documentation, templates, or other scalable recruiting resources - Experience supporting recruiting activities across multiple EMEA countries and navigating regional differences in candidate logistics and hiring processes - Familiarity with international travel requirements, visa documentation, and corporate travel policies - Experience supporting recruiting metrics, reporting, data integrity, and operational tracking - Experience onboarding, mentoring, or providing guidance to recruiting coordinators or other Talent Acquisition team members - Experience working with modern Applicant Tracking Systems and recruiting technology ecosystems - European languages proficiency is a plus ## Skills ### Required - Applicant Tracking Systems - recruiting coordination - Talent Acquisition operations - interview scheduling - candidate travel coordination - recruiting operations ### Nice to have - interview coordination - candidate logistics --- Source: [Apply at jobs.lever.co](https://jobs.lever.co/shieldai/3c15127a-d868-42b0-8660-1be603c377c0?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)