# Administrative Assistant **Company**: Pfizer **Location**: New York City, New York **Work arrangement**: hybrid **Job type**: full-time **Salary**: $33.12 to $55.19 per hour **Category**: Operations **Industry**: Healthcare **Apply**: https://pfizer.wd1.myworkdayjobs.com/en-US/PfizerCareers/job/United-States---New-York---New-York-City/Administrative-Lead_4966134-2?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/job/administrative-assistant-b4037090-8a3/ ## Description A career with Pfizer is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need, and your efficiency and problem-solving skills are key to our success. **What You Will Achieve** In this role, you will: - Provide comprehensive administrative support to business leaders, including managing records, verifying data, responding to emails, and scheduling meetings. - Serve as the key point of contact for administrative activities, ensuring smooth operations within the team. - Create agendas, schedule appointments, and issue meeting minutes for meetings and conference calls. - Implement process improvements for administrative tasks and resolve difficult issues with integrity and confidentiality. - Organize documents, maintain an inventory of files, and manage purchase orders through the Ariba system. - Set up and handle logistics for large or off-site meetings and identify cost-effective vendors for various activities. - Ensure accuracy of work, use judgment to determine work methods, and proactively organize workflow. - Contribute ideas, foster enthusiasm, and negotiate timely execution of work while taking personal accountability for quality and professional development. - Lead others, monitor resources, provide input on performance assessments, and apply expertise to achieve broad objectives. - Complete complex assignments independently, ensure nonstandard work is reviewed for compliance and quality, and often be designated as the lead for specific projects. **Here Is What You Need (Minimum Requirements)** - High School Diploma or GED with at least 6 years of experience - Demonstrated planning and organizing skills - Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Word - Excellent attention to detail and interpersonal skills - Ability to work with confidential documents and information - Strong communication and collaboration skills - Ability to carry out all office functions proficiently and complete quality work on a timely basis **Bonus Points If You Have (Preferred Requirements)** - Prior experience as an Administrative Assistant supporting executive leadership in a global organization - Knowledge of the pharmaceutical industry and healthcare environment - Experience in training others and providing guidance to the team - Strong organizational skills and the ability to manage multiple tasks simultaneously - Proactive approach to work and the ability to initiate follow-up actions - Experience using common AI tools, including generative technologies such as ChatGPT or Microsoft Copilot, to support problem solving and enhance productivity. **NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS** - Provide support and travel during off-site meetings, typically involves in frequent air travel. - Hybrid role requiring you to live within commuting distance and work on-site an average of 2.5 days per week or more as needed. **Additional Information** - Salary ranges from $33.12 to $55.19 per hour. - Eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. - Comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. For more fresh new jobs, check out [yubhub.co](https://yubhub.co/). ## Skills ### Required - Microsoft Office Suite - PowerPoint - Excel - Word - planning and organizing skills - interpersonal skills - communication skills ### Nice to have - Prior experience as an Administrative Assistant - pharmaceutical industry knowledge - training others - organizational skills - AI tools experience --- Source: [Apply at pfizer.wd1.myworkdayjobs.com](https://pfizer.wd1.myworkdayjobs.com/en-US/PfizerCareers/job/United-States---New-York---New-York-City/Administrative-Lead_4966134-2?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)