# Legal PA

**Company**: Pinsent Masons
**Location**: Birmingham
**Work arrangement**: hybrid
**Job type**: full-time
**Category**: Legal
**Industry**: Legal

**Apply**: https://ehpy.fa.em5.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/3598?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_aecb6611-a63

## Description

We are seeking a Legal PA to join our Transactional Services, Corporate team in Birmingham. As a Legal PA, you will provide proactive, high-quality executive and legal support to Partners and/or designated fee earners, working alongside the wider client operational and legal support teams.

Responsibilities:

- Manage complex diaries, competing priorities and multiple requests

- Prepare meetings, briefings and research; attend and capture actions where required

- Prioritise communications, draft and quality-check correspondence and manage expectations proactively

- Coordinate domestic and international travel arrangements

- Build trusted relationships with client contacts, partners, fee earners, colleagues and business teams

- Coordinate client and matter administration from inception to completion

- Monitor deadlines, dependencies and actions through to completion

- Progress client and matter opening, risk and related administration accurately

- Maintain effective systems, records and document management arrangements

- Proactively manage end-to-end billing and finance activity using relevant firm systems

- Maintain client meeting and activity records in CRM and relevant systems

- Support pitches, submissions, client initiatives and business development activity

- Use approved tools to visualise and modernise client communications while meeting brand, confidentiality and client requirements

- Use Microsoft 365, Copilot and approved AI tools responsibly

- Identify opportunities to automate routine activity and streamline workflows

- Share best practice and contribute to service improvement

Technology, AI & Automation:

- Champion effective use of Microsoft 365, Copilot and approved AI tools

- Automate repeatable administrative activities where appropriate

- Work alongside Technology and Innovation colleagues to improve workflows

- Use data and digital tools to create insight and capacity

- Encourage adoption, experimentation and responsible use of technology

Requirements:

- Strong secretarial, executive assistant, legal PA or administrative experience

- Excellent organisational and time-management skills

- Advanced written, verbal and stakeholder-management skills

- Works autonomously, exercises sound judgement and takes ownership

- Highly organised, resilient and calm under pressure

- Proactive, practical and solutions focused

- High attention to detail and commitment to quality

- Collaborative, flexible, client focused and commercially aware

- Builds trust and maintains confidentiality

- Digitally confident, curious and willing to adopt new technology

- Uses information, technology and AI responsibly in line with firm and client requirements

- Experience of finance, CRM, document or matter management systems is advantageous

Benefits:

- Agile working (the opportunity to work from home, subject to commitments)

- Carers’ leave (up to five paid days’ leave towards caring responsibilities)

- 25 days’ annual leave entitlement and the opportunity to purchase or roll over 5 days

- Contributory pension of up to 5%

- Private healthcare policy

- Death in service cover (4 x base salary)

- Eligibility to apply for an interest-free season ticket loan, an interest-free gym membership loan and/or an interest-free rental deposit loan

- Cycle to work scheme

## Skills

### Required
- Microsoft 365
- Copilot
- AI tools
- organisational skills
- time-management skills
- written communication
- verbal communication
- stakeholder management

### Nice to have
- finance
- CRM
- document management
- matter management systems

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Source: [Apply at ehpy.fa.em5.oraclecloud.com](https://ehpy.fa.em5.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/3598?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)