# Assistant/Executive – Administration & Personnel

**Company**: Expeditors
**Location**: Bayan Lepas, Pulau Pinang
**Experience**: executive
**Job type**: full-time
**Category**: Human Resources
**Industry**: Logistics & Supply Chain

**Apply**: https://jobs.smartrecruiters.com/Expeditors/744000152318669-assistant-executive-administration-personnel-?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/job/assistant-executive-administration-and-personnel-ad7cc02c-810/

## Description

As an Assistant/Executive in Administration & Personnel at Expeditors, you will play a crucial role in managing and executing office administration, facilities maintenance, procurement activities, and personnel administration.

Responsibilities and duties include:

- Managing day-to-day office administration and facilities operations

- Coordinating maintenance, repairs, cleaning, pest control, and equipment servicing

- Liaising with landlords, building management, and service providers

- Monitoring office safety, housekeeping, and workspace readiness

- Managing sourcing, ordering, and replenishment of office supplies and services

- Coordinating procurement documentation, invoice follow-ups, and expense administration

- Maintaining vendor records, contracts, and asset registers

- Tracking and coordinating renewal of office licenses, permits, and subscriptions

- Maintaining accurate administrative and compliance documentation

- Providing backup support for Admin and Personnel operations during absences or peak workload

- Supporting reception duties, travel administration, and invoice processing

- Assisting with coordinating interviews, onboarding, and offboarding as required

- Ensuring a safe, efficient, and well-maintained workplace

- Supporting the training needs of the district and its employees

The ideal candidate will have:

- A Diploma/Bachelor's Degree in Business Administration or a related field

- At least 2 years of experience in administration, facilities, or procurement

- Good knowledge of computer and MS Office applications

- Excellent communication and interpersonal skills

- Strong coordination, negotiation, and vendor management skills

Expeditors offers excellent benefits, including:

- Group Medical Insurance

- Employee Stock Purchase Plan

- Training and Personnel Development Program

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## Skills

### Required
- MS Office applications
- administration
- facilities management
- procurement
- communication
- interpersonal skills

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Source: [Apply at jobs.smartrecruiters.com](https://jobs.smartrecruiters.com/Expeditors/744000152318669-assistant-executive-administration-personnel-?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)