# Senior Administrative Project Coordinator

**Company**: WSP
**Location**: Portland, ME
**Work arrangement**: onsite
**Experience**: senior
**Job type**: full-time
**Salary**: $70,000 - $77,000
**Category**: Consulting
**Industry**: Consulting

**Apply**: https://emit.fa.ca3.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_2001/job/98381?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_a9ac91fc-60a

## Description

We are seeking a Senior Administrative Project Coordinator to join our Portland, Maine office, working with the WSP USA Earth & Environment Team. As a key member of our team, you will provide administrative support to project managers and internal stakeholders, ensuring projects run smoothly and efficiently.

Responsibilities:

- Support project managers and internal stakeholders in planning and executing projects

- Coordinate project setup and closing as per WSP's Project Delivery procedures

- Set up and maintain budget and expenditure tracking under the guidance of project managers

- Interface with the accounting team regarding client invoicing, payments, and the monthly project billing cycle

- Maintain project contracts and documentation for sub-consultants, contractors, and vendors

- Track and manage compliance with requirements of quality management processes or plans

- Coordinate and document project team communications

- Coordinate document delivery, updates, filing, and implement other control systems

- Provide visible support for knowledge of WSP systems and protocols

- Provide non-technical document review, proofreading for accuracy, completeness, compliance with corporate policies, formatting adherence, including grammar, punctuation, and spelling

- Prepare Excel spreadsheets

- Assist project team members with document formatting, copying, report production, binding, shipping, filing, and scanning

- Prepare documents and items for FedEx pick-up

Requirements:

- High school diploma (or equivalent), Associate's or Bachelor's degree preferred

- Excellent organisational skills, including strong written and verbal communication skills

- Excellent interpersonal skills, including the ability to work as a member of various teams or to work independently as required

- Demonstrated ability to work on multiple projects and complete high-quality work against strict and conflicting deadlines

- A positive, collegial attitude and a high level of professionalism are essential

- A valid driver's license

- Project a professional company image through in-person and phone interaction

- Proficiency in Microsoft Office 365: Word, Excel, PowerPoint, Outlook, and Adobe software

- Demonstrated experience with technical editing, document production (multi-section reports, Appendices, Table of contents, etc.)

- Ability and willingness to learn technical and business vocabulary

- Demonstrated ability with effective time-management, written communication, planning, organisation, creativity, team building, collaboration, and interpersonal skills

- A demonstrated ability to take initiative and be able to work independently, be able to work / coordinate efforts from multi-discipline teams and successfully facilitate development and delivery of multiple, simultaneous deliverables with strict deadlines

- Flexible work schedules and able to adjust to multiple and concurrent deadlines

Benefits:

- Comprehensive suite of benefits focused on providing health and financial stability throughout the employee's career, including medical, dental, vision, disability, and life insurance; retirement savings; paid sick leave; paid vacation; paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings

Compensation:

- Expected salary: $70,000 - $77,000

## Skills

### Required
- Microsoft Office 365
- Excel
- Word
- PowerPoint
- Outlook
- Adobe software
- technical editing
- document production

### Nice to have
- 10+ years of professional administrative work experience
- 10+ years of directly related experience in the engineering consulting environment

---

Source: [Apply at emit.fa.ca3.oraclecloud.com](https://emit.fa.ca3.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_2001/job/98381?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)