# Executive Assistant

**Company**: Flow Traders
**Location**: Amsterdam
**Work arrangement**: onsite
**Experience**: senior
**Job type**: full-time
**Category**: Operations
**Industry**: Finance

**Apply**: https://job-boards.greenhouse.io/flowtraders/jobs/8305700?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_a7cd20a5-a00

## Description

Flow Traders is seeking a highly capable, experienced and proactive Executive Assistant to support the Chief Executive Officer (CEO) at our Amsterdam HQ.

In this pivotal role, you will provide high-level administrative and strategic support directly to the CEO, ensuring the seamless management of the CEO's day-to-day activities and enabling the CEO to focus on key business priorities and strategic decision-making at a global level.

You will be a trusted partner to the CEO, taking full ownership of a complex and fast-moving schedule, coordinating a high volume of internal and external engagements, and anticipating needs before they arise.

This role requires sound judgement, confidence, discretion and the ability to stay several steps ahead in a dynamic international environment.

### Responsibilities

- Manage the CEO's complex calendar, communications and international travel across multiple time zones

- Act as a trusted gatekeeper, prioritising competing demands and ensuring the CEO's time is used effectively

- Coordinate senior-level meetings, business trips and roadshows, including agendas, itineraries, logistics and briefing materials

- Anticipate scheduling conflicts and changing priorities, proactively resolving issues and adjusting plans where needed

- Ensure the CEO is prepared for meetings by coordinating agendas, pre-reads, presentations and other relevant materials

- Act as a key liaison between the CEO, Management Board, internal teams and external stakeholders

- Handle confidential and sensitive information with a high level of discretion and professionalism

- Support board meetings, offsites and strategic or cross-functional projects

- Manage expenses, invoices and approvals accurately and efficiently

- Work closely with other Executive Assistants to provide seamless support and coverage

- Provide flexibility and responsiveness outside standard working hours when required

### Requirements

- A minimum of 5 years working experience as an Executive Assistant

- Extensive experience supporting a CEO, C-suite or Management Board executive, ideally in financial services, trading or another fast-paced international environment

- Exceptional calendar management, organisation and prioritisation skills, with experience managing complex schedules and international travel

- Highly proactive and solutions-oriented, with excellent judgement and the confidence to take initiative independently

- Strong interpersonal and communication skills, with the confidence to work with senior internal and external stakeholders

- High level of discretion, integrity and professionalism when handling confidential information

- Calm, adaptable and highly organised, with the ability to manage shifting priorities and work effectively under pressure

- Strong attention to detail, ownership and follow-through, with a collaborative and hands-on approach

- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration and AI platforms (Claude, Copilot, SharePoint)

- Excellent written and verbal communication skills in English; additional languages are a plus

- Comfortable working 5 days a week in the office and working flexible hours

### Benefits

- Flow Academy and opportunities to attend domain-related conferences

- Daily catered lunch, great coffee, and a fully stocked kitchen and snack bar

- In-house Bar and Lounge with arcade, table tennis, billiards, and game consoles

- Company boat

- In-house gym and sessions with personal trainer

- Bi-weekly massages

- Annual company trip and a variety of events throughout the year, such as the New Years Event

- Global rotations across our offices worldwide

## Skills

### Required
- Microsoft Office Suite
- Claude
- Copilot
- SharePoint
- calendar management
- organisation
- prioritisation
- communication
- discretion
- professionalism

### Nice to have
- additional languages

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Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/flowtraders/jobs/8305700?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)