# Senior Executive Assistant

**Company**: PT Solutions
**Location**: Atlanta, GA
**Work arrangement**: hybrid
**Experience**: senior
**Job type**: full-time
**Salary**: $90,000-120,000 annually
**Category**: Corporate
**Industry**: Healthcare

**Apply**: https://www.joinptsolutions.com/us/en/job/PSZPSFUS18088EXTERNALENUS/Senior-Executive-Assistant?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_a7c98a68-094

## Description

The Senior Executive Assistant provides high-level administrative and operational support to the CFO, CPO, and CG&SO at a rapidly growing, PE-backed physical therapy organization.

This role is integral to driving executive effectiveness and organisational efficiency across a dynamic, multi-site platform.

The ideal candidate is a proactive, discreet, and exceptionally organised professional who thrives in a fast-paced, results-driven environment and can anticipate executive needs before they arise.

**Hybrid**: 4 days onsite / 1 day remote

**Essential Functions**

**Executive Support**

- Manage complex, multi-time zone calendars for the CFO, CPO, and CG&SO, including scheduling, prioritisation, and proactive conflict resolution

- Coordinate and prepare executives for internal and external meetings, including agendas, pre-read materials, presentations, and follow-up action items

- Coordinate all domestic travel arrangements, including flights, ground transportation, accommodations, and detailed itineraries

- Screen and manage high-volume executive correspondence (email, calls, meeting requests) with professionalism and sound judgment

- Serve as a trusted gatekeeper and primary point of contact between the C-Suite and internal/external stakeholders

**Operational & Project Support**

- Support investor relations activities including coordinating board meetings, preparing board materials, and managing follow-up communications with PE sponsors

- Assist with due diligence coordination, M&A-related logistics, and integration activities as needed

- Maintain confidential executive files, contracts, and corporate records with a high degree of accuracy and discretion

- Track and manage executive expense reports

- Lead or assist with special projects and cross-functional initiatives as directed by the C-Suite

**Communications & Relationship Management**

- Draft, edit, and proofread executive communications, including internal announcements and external correspondence

- Build and maintain positive relationships with clinic operators, regional leaders, board members, and PE firm representatives

- Represent the executive team professionally in all interactions with internal teams, external partners, and vendors

**Office & Administrative Leadership**

- Oversee office management functions at the corporate headquarters, including vendor relationships, facilities coordination, and supply management

- Onboard and mentor junior administrative staff as the organisation scales

Identify and implement process improvements to increase executive efficiency and team productivity

**Required Skills & Abilities**

- Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Teams, Zoom)

- Experience with UKG (HR/workforce management) and Certify (expense management) preferred; ability to quickly learn and adopt new platforms

- Proven ability to handle sensitive and confidential information with the utmost discretion and professionalism

- Strong organisational skills with the ability to manage multiple competing priorities under tight deadlines

- Outstanding written and verbal communication skills

**Required Credentials**

- 5+ years of progressive executive assistant experience, with at least 5 years supporting C-Suite executives

- Bachelor's degree or equivalent combination of education and relevant professional experience

**Preferred**

- Experience supporting executive teams through M&A activity, integration, or rapid organisational growth

- Experience in a PE-backed, high-growth company or multi-site healthcare/services organisation strongly preferred

- Familiarity with healthcare operations, physical therapy, or multi-location service businesses

- Experience with project management tools and HRIS or ERP systems

- Notary Public certification or willingness to obtain

**Compensation:**

- $90,000-120,000 annually

## Skills

### Required
- Microsoft Office Suite
- virtual collaboration tools
- organisational skills
- written and verbal communication skills

### Nice to have
- UKG
- Certify
- project management tools
- HRIS or ERP systems
- Notary Public certification

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Source: [Apply at joinptsolutions.com](https://www.joinptsolutions.com/us/en/job/PSZPSFUS18088EXTERNALENUS/Senior-Executive-Assistant?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)