# Grants Coordinator **Company**: International Rescue Committee (IRC) **Location**: Ramallah, occupied Palestinian Territory (oPT) **Experience**: senior **Job type**: full-time **Category**: Operations **Industry**: Non-Profit **Apply**: https://theirc.wd1.myworkdayjobs.com/en-US/External_Careers/job/Ramallah-occupied-Palestinian-Territory-oPT/Grants-Coordinator_JR00005838-1?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_a229965a-bac ## Description The Grants Coordinator is responsible for the timely and effective management of a multi-donor grant portfolio. This position manages all functions of the grants unit at IRC oPt, inclusive of proposal development, reporting, donor compliance, and other administration. **Proposal Development** - In collaboration with the Deputy Director for Programs (DDP) and HQ colleagues, proactively identify new funding opportunities by monitoring and analyzing donor strategies and funding trends. - Support the DDP and program sector leads in the development of new program design. - Prepare for and lead Go/No Go meetings for funding opportunities as required. - Assist in ensuring that Go/No Go discussions and program design are consistent with the SAP partnership ambition and program approach. - In coordination with the Partnerships Coordinator, proactively engage partners in program development efforts. - Ensure robust and effective representation and resourcing of IRC’s partnership strategy, approach and management in donor proposals and reports. - Oversee the development of all concept notes and proposals, acting as or delegating responsibility for lead writer or editor. - Outline and communicate clear roles and responsibilities and timelines for each department. - Thoroughly review all proposal documents to ensure coherence throughout narratives, logframes, and budgets. - Act as focal point with HQ during proposal review, editing, and submission. - Ensure all proposal outputs are accurate, complete, of high quality, and submitted on time. **Grants Management** - Act as focal point for communications with HQ on all grants administration functions. - Review donor agreements and coordinate their review and signature with relevant HQ offices. - Coordinate the approval of pre-award spending as required. - Coordinate with the Partnership Lead to obtain any necessary donor approvals relating to partnerships. - Lead and/or support all project revisions, amendments, and budget realignments. - In close coordination with Finance team, facilitate BvAs to bring teams together to ensure sound financial management. - Serve as the country program expert on the facilitation of Project Cycle Meetings (PCM). - Maintain and disseminate a regularly updated grants tracker. - Ensure all departmental communication with IRC colleagues and donors is constructive, clear, and organized. - Maintain a well-organized and comprehensive information management and grants filing system. - Ensure IRC’s internal Opportunity Tracking Information System (OTIS) is updated and maintained throughout the awards lifecycle. - Participate in due diligence processes and collaborative partnership risk management as appropriate. - Strengthen the capacity of IRC and partner staff in grants management functions by facilitating trainings and providing targeted support as required. **Donor Compliance** - Provide programs and operations teams with routine technical guidance to ensure that all grants are implemented in compliance with IRC and donor regulations. - Coordinate with HQ on specialized compliance matters as required. - Proactively raise potential compliance issues to senior management. - Disseminate existing resources on donor compliance. **Reporting** - Oversee the development and delivery of all internal and external reports in collaboration with the programs, finance, and MEAL departments. - Maintain a comprehensive reports tracker and regularly communicate with all relevant team members about upcoming deadlines and specific report requirements. - Lead the production of high-quality and well-written reports which meet donor and IRC requirements. - Thoroughly review and confirm that all reports and supplementary documents are complete and accurate. - Coordinate HQ and technical unit reviews and approvals prior to donor submission. - Ensure strict compliance with internal and donor deadlines. **Departmental Leadership and Staff Management** - Lead the grants unit and provide professional development opportunities for staff as needed. - Ensure clear delineation of roles and responsibilities and logical portfolio allocation for all team members. - Coordinate performance management within the department and ensure a culture of high performance through staff engagement and accountability. - Identify and support capacity building of grants team and as requested other team members to understand IRC’s Grants processes. - Oversee recruitment of new staff as required. **Qualifications** - Between five - six years of experience in humanitarian grants management in a multi-donor, multi-sector working environment. - Demonstrated experience in an inter-departmental coordination role and the ability to communicate with and balance the priorities of a range of stakeholders. - Extensive experience leading the development of large multi-sector funding proposals. - Advanced skills in donor report drafting and compilation. - In-depth knowledge of institutional donor compliance required. - Exceptional English writing and editing skills required. - Previous experience in a conflict-affected or protracted crisis setting preferred. - Exceptional advance planning and organizational skills. - Excellent interpersonal skills and demonstrated positive attitude. For more fresh new jobs, check out [yubhub.co](https://yubhub.co/). ## Skills ### Required - donor compliance - grants management - proposal development - reporting - project cycle management ### Nice to have - ECHO - SIDA - GFFO - BMZ - Gulf donor requirements --- Source: [Apply at theirc.wd1.myworkdayjobs.com](https://theirc.wd1.myworkdayjobs.com/en-US/External_Careers/job/Ramallah-occupied-Palestinian-Territory-oPT/Grants-Coordinator_JR00005838-1?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)