# Administrative Assistant

**Company**: HKEX
**Location**: Hong Kong
**Work arrangement**: onsite
**Experience**: mid
**Job type**: permanent
**Category**: Operations
**Industry**: Finance

**Apply**: https://hkex.wd3.myworkdayjobs.com/en-US/HKEXCareerPage/job/HK-ONE-ES-24F/Officer_R004381?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_a208ca1a-56e

## Description

The Administrative Assistant is responsible for providing administrative, operational, and coordination support to the Group Risk & Compliance Division, reporting to the Head of Group Compliance.

This role serves as a central point of contact for Group Compliance’s departmental administration, ensuring the efficient coordination of meetings and the effective administration of departmental operations.

**Job Responsibilities**

**Department Administration**

- Provides high-quality administrative support to the Head of Group Compliance and the Head of Risk and Compliance Management Office, together with their teams, in a professional and responsive manner.

- Maintains efficient and well-organized department operations.

- Acts as the central coordination point for departmental administrative matters, projects, events, and ad hoc assignments.

**Meeting Coordination**

- Builds strong working relationships with executive assistants, administrative teams, and external counterparts, and liaises professionally to coordinate meetings and manage logistics.

- Manages and coordinates internal and external meetings, including meetings involving senior management and external stakeholders, by scheduling meetings, consolidating agendas and materials, and arranging related logistics and facilities.

**Other Administrative & Operational Support**

- Provides administrative support across departmental systems, access management, procurement, expense processing, and office administration.

- Coordinates staff onboarding/offboarding, equipment and asset management, and departmental reporting activities.

- Maintains departmental records and liaises with internal stakeholders and vendors to support the smooth operation of the Group Compliance function.

**Requirements**

- Diploma or degree in Business Administration or a related discipline.

- At least 3 years' relevant administrative or coordination experience.

- Strong service orientation with a proactive and professional approach to stakeholder support.

- Strong organizational and multitasking skills with attention to detail.

- Excellent communication and stakeholder management skills.

- Proven ability to coordinate meetings involving senior executives and external stakeholders.

- Proficient in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.

- Professional, proactive, and able to handle confidential information with discretion.

## Skills

### Required
- Microsoft Office
- administrative support
- organizational skills
- communication skills
- stakeholder management

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Source: [Apply at hkex.wd3.myworkdayjobs.com](https://hkex.wd3.myworkdayjobs.com/en-US/HKEXCareerPage/job/HK-ONE-ES-24F/Officer_R004381?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)