# Coordinator, Document Controls

**Company**: WSP
**Location**: Noida, Uttar Pradesh
**Work arrangement**: onsite
**Experience**: mid
**Job type**: full-time
**Category**: Operations
**Industry**: Consulting

**Apply**: https://emit.fa.ca3.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_2001/job/99324?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/job/coordinator-document-controls-9fb4831b-c67/

## Description

We are seeking a Coordinator, Document Controls to join our team in Noida, Uttar Pradesh, India.

This role is responsible for managing, organizing, and maintaining a company’s documents and records. It ensures that documents are accurate, up-to-date, properly stored, and easily accessible to the right people.

## Responsibilities

- Manage and maintain all project documents, drawings, and project records for accuracy and compliance with company standards.

- Ensure that all documents are easily accessible and properly stored electronically within designated folders.

- Ensure proper document numbering, version control, and revision tracking.

- Maintain documents log for daily tracking and audit purposes.

- Distribute drawings and documents to engineers, consultants, and clients as needed.

- Coordinate with project managers and teams to ensure timely and efficient document submission and approval.

- Audit document records regularly to ensure accuracy and comprehensiveness.

- Provide training to new joiners and staff on documentation processes, including folder structure, file naming conventions, and the use of document control software.

- Interface with other departments to streamline document management and retrieval.

- Generate reports on document status, progress, and challenges, recommending improvements.

- Safeguard confidential information and ensure sensitive documents are controlled securely.

- Act as the point of contact for document management-related queries and issues.

## Qualifications

- Minimum 3 years of experience as a Document Controller in engineering or construction projects, preferably in power and water treatment plants.

- Proficiency in MS Office, SharePoint, Aconex, Think Project, Wrench EDMS, or similar document management systems.

- Experience working for or with consultants, contractors, or project management companies, with the ability to manage multiple projects simultaneously.

- Strong English language proficiency and communication skills for effective coordination with internal teams and external stakeholders.

- Bachelor’s degree or relevant certification in Business Administration, Information Management, or a related field.

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## Skills

### Required
- MS Office
- SharePoint
- Aconex
- Think Project
- Wrench EDMS
- English

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