# Office Services Coordinator

**Company**: Fortrea
**Location**: Sao Paulo, SP
**Work arrangement**: onsite
**Experience**: senior
**Job type**: full-time
**Category**: Operations
**Industry**: Consulting

**Apply**: https://fortrea.wd1.myworkdayjobs.com/en-US/Fortrea/job/So-Paulo/Facilities-Associate-II--Sao-Paulo--Brazil-_265363?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_9c130718-ace

## Description

We are seeking an experienced Office Services Coordinator to join our team in Sao Paulo, Brazil.

The successful candidate will be responsible for ensuring the smooth operation of office services on a daily basis, including ordering office supplies, performing administrative tasks, and troubleshooting problems with office equipment and furniture.

Key responsibilities include:

- Ordering office supplies and performing associated administrative tasks, including coding and assembling invoice packages for accounting

- Ensuring smooth and consistent operation of office services on a daily basis, conducting meetings, and coordinating work and schedules

- Troubleshooting problems with office equipment and furniture, and placing service calls to vendors

- Managing printers, taking monthly copier meter readings, and coding and assembling copier invoices for accounting

- Serving as backup for the front desk and switchboard, and providing support for office assistants

- Suggesting new processes or modifications to improve Office Services' efficiency

- Coordinating internal staff moves and assisting with minor furniture modifications and moves

- Maintaining central files and records, including storing hard and electronic copies of company and client contracts, proposals, and communications

- Managing payments to vendors, having a good knowledge of the company's tools for invoice and payment management

- Controlling office access systems, generating reports, and performing maintenance

- Managing courier services, web-based platforms, employee accounts, invoices, shipment monitoring, and coordination of administrative processes

- Acting as main point of contact between Fortrea and vendors to verify contract terms, renegotiate, and onboard new vendors

- Providing support for employees and suppliers, including couriers, external printing, printers, and office materials

- Performing all other duties as needed or assigned.

The ideal candidate will have:

- A Bachelor's degree

- 7+ years of high-level administrative experience, ideally with some facilities management experience

- Excellent organisational, oral and written communication, and numerical skills

- Ability to operate standard office equipment and electronic systems

- Fluency in Portuguese and English, both written and oral

- Computer literacy in word processing, spreadsheet, and presentation software.

This is an on-site position located at Cidade Jardim Corporate Center, Avenida Magalhaes de Castro nº 4800, Torre 2, cj. 72, CEP 05676-120, Sao Paulo-SP, Brazil.

## Skills

### Required
- organisational skills
- oral and written communication skills
- numerical skills
- standard office equipment operation
- electronic systems
- Portuguese
- computer literacy

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Source: [Apply at fortrea.wd1.myworkdayjobs.com](https://fortrea.wd1.myworkdayjobs.com/en-US/Fortrea/job/So-Paulo/Facilities-Associate-II--Sao-Paulo--Brazil-_265363?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)