# Travel & Expense Manager

**Company**: Scale AI
**Location**: Mexico City, MX
**Work arrangement**: remote
**Experience**: mid
**Job type**: full-time
**Category**: Finance
**Industry**: Technology
**Wikidata**: https://www.wikidata.org/wiki/Q112629176

**Apply**: https://job-boards.greenhouse.io/scaleai/jobs/4623913005
**Canonical**: https://yubhub.co/jobs/job_99f2953a-a5c

## Description

We're looking for a highly motivated and enthusiastic Global Travel & Expenses Manager to join our Corporate Accounting team. This crucial role will play an integral part in building our global travel and expense operations in a fast-paced environment.

As a Global Travel & Expenses Manager, you will be responsible for managing the strategic Travel program and expenses cycle and supporting the month-end close process. You must have strategic thinking, strong analytical skills, and an eagerness to learn, as well as be a collaborative team player.

Key responsibilities include:

- Design and execute the global travel category strategy, leading end-to-end supplier selection (RFP), onboarding, and lifecycle management for airlines, hotels, and ground transportation.

- Architect high-leverage negotiation strategies to secure preferential rates and corporate benefits, ensuring maximum ROI on the company's annual travel spend.

- Champion 'Preferred Supplier' adoption through creating policies, data-driven influence, and internal marketing, optimizing corporate leverage and volume-based discounts.

- Govern the global Travel & Expense (T&E) ecosystem, overseeing corporate credit card programs and employee reimbursements to ensure 100% alignment with fiscal policy and tax compliance.

- Execute rigorous internal controls and audits, identifying leakage or non-compliant spending patterns and implementing corrective action plans.

- Pioneer process optimization by auditing existing workflows and designing automated, scalable solutions that reduce friction for the traveler while increasing back-office efficiency.

- Serve as the Functional Product Owner for travel-related technologies (e.g., Navan, Brex, etc.), managing system integrations, troubleshooting technical hurdles, and leading future-state implementations.

- Synthesize T&E data into actionable insights, delivering ad-hoc analysis and executive reporting that informs budgetary decisions and policy shifts.

Requirements include:

- Minimum 4 years of Travel, AP, and/or accounting experience.

- Experience with OBT software (Navan, Spotnana, Egencia, etc.).

- Experience with employee expenses systems: Netsuite, Coupa, Brex, or other major systems.

- Bachelor's degree in Accounting/Finance, or related degree.

- Strong understanding of full global travel industry.

- Excellent organizational skills and ability to handle multiple priorities within deadlines.

- Excellent AI, problem-solving skills, and high level of attention to detail.

- Excellent verbal and written communication skills in English.

- Proficient knowledge of Microsoft Excel.

- Remote based in México.

- 15% travel, primarily to the USA but potentially also to worldwide Scale travel locations

## Skills

### Required
- OBT software
- Employee expenses systems
- Microsoft Excel
- Accounting/Finance
- Global travel industry

### Nice to have
- S2P software
- Fast-growing start-up or public company
- Passion for the AI industry