# Company Meeting Planner **Company**: Capital Group **Work arrangement**: hybrid **Experience**: senior **Job type**: full-time **Salary**: $competitive salary, bonuses and benefits, including a company-funded retirement contribution where Capital contributes 15% of eligible earnings **Category**: Operations **Industry**: Finance **Apply**: https://capgroup.wd1.myworkdayjobs.com/en-US/capitalgroupcareers/job/Singapore/Company-Meeting-Planner_JR7205?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_98a12e92-2bd ## Description At Capital Group, you will work as a Company Meeting Planner, responsible for planning, designing, and executing company meetings, investor research meetings, and other events. Your primary responsibilities will include: - Planning, scheduling, and managing research trips, conferences, and events - Collaborating with company management, investor relations, and other teams to execute events - Developing and maintaining effective relationships with internal and external customers - Managing budgets, vendors, and logistics for events - Analyzing meeting outcomes and providing recommendations for improvement You will need to have intermediate project management skills, creative problem-solving abilities, and excellent communication skills. Proficiency in event planning software such as CorpAxe, CVENT, and WebEx is required. In return, you will receive a competitive salary, bonuses, and benefits, including a company-funded retirement contribution. You will also have access to professional development resources, flexible work options, and generous time-away and health benefits. **Responsibilities:** - Plan, schedule and manage research trips, CG hosted conferences, industry expert events and partnered broker conferences. - Understanding of companies, industry sectors/clusters to strategically prioritize and schedule programs. - Strategic pre-trip planning customized to determine optimal target cities and companies based on company holdings, sector coverage and business objective(s). - Drives the planning process, identifies purpose and goals of the program with senior business leaders, analyzes alternatives, makes recommendations to meet business objectives and measures meeting outcomes. - Executes global meetings and events from concept to execution including schedule, format, venue management, audio/visual technology, attendee management, food and beverage, transportation, accommodations, staffing, and budget management. - Selects, recommends, and negotiates all vendor and venue contracts, while considering costs, risks, and service outcomes. - Manages and executes multi-channel projects that include audio visual, live experiential events, video production, social and digital customer journeys and the vendors that support these areas. - Prioritizes and manages multiple meetings, timelines, stakeholders, partners and vendors to meet business needs. - Manage attendee communication including pre-event marketing, invitations, registration and respond to event inquiries. - Post event analysis, including issuing surveys, analyzing trends and evaluating meeting effectiveness (ROI). Establishes lessons learned to improve future meetings. - Participate in special projects that benefit the operations of the department - Oversee onsite attendees monitoring meeting attendance, attendee health/safety, live travel status and ground transportation. - Manage response and communication around emergency health and safety situations including associate illness, injury, etc. - Manage and maintain the CRM database, distribution lists and other investor-related databases. - Build relationships with Company Investor Relations teams and have a broad understanding of their requirements (i.e., blackout periods). **Industry Best Practice Research** - Knowledge of assigned sector or country coverage to make recommendations for the best business and operational outcomes. - Monitor industry trends, competitive landscape, social media, and device landscape to inform and inspire the development of new event experiences and activations. - Stays informed of venues, market rates, and meeting planning execution best practices. **Business/Technical Skills** - Intermediate project management skills - Creative and decisive problem solver - Demonstrates sound judgement in resolving matters of moderate complexity - Develop and maintain effective professional relationships with key external and internal customers, business units, vendors and colleagues - Familiar with industry sectors/clusters (e.g. Financial, Tech, Healthcare, etc.), disaggregation policy and managing confidential material - Identifies inefficiencies/issues, recommends solutions and implements improvements - Proficient in CorpAxe, CVENT, WebEx, Google Suite, Zoom and Microsoft Office and other virtual event platforms - Intermediate/Advanced technology background - event websites and mobile event applications - Proficient in working in other countries, adapting to cultural sensitivities and norms - Handle sensitive information and maintain data confidentially. **Working conditions:** - Travel required (up to 30%), can include travel to other regions - Required to do extensive standing and walking (up to 8 hours a day) - Flexible schedule can include irregular hours/evenings/early mornings/weekends - Ability to transport supplies and materials that weigh up to 50lbs/23kgs ## Skills ### Required - event planning - project management - communication - relationship building - budgeting - logistics management - CorpAxe - CVENT - WebEx - Google Suite - Zoom - Microsoft Office --- Source: [Apply at capgroup.wd1.myworkdayjobs.com](https://capgroup.wd1.myworkdayjobs.com/en-US/capitalgroupcareers/job/Singapore/Company-Meeting-Planner_JR7205?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)