# Personal Assistant

**Company**: Barclays
**Location**: Pune, Gera Commerzone SEZ
**Job type**: full-time
**Category**: Operations
**Industry**: Finance

**Apply**: https://barclays.wd3.myworkdayjobs.com/en-US/External_Career_Site_Barclays/job/Pune-Gera-Commerzone-SEZ/Personal-Assistant_JR-0000136385?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_98455699-aa5

## Description

We are seeking a highly organised and detail-oriented Personal Assistant to provide administrative and organisational support to executives, managers, or teams at Barclays. As a Personal Assistant, you will manage schedules, act as a trusted point of contact, ensure seamless coordination, efficient task management, and maintain a professional presence for your assigned individuals or teams.

**Accountabilities:**

- Manage executive, manager, or team calendars and oversee timely responses to meeting invitations and requests.

- Plan and arrange travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive or team.

- Proactively anticipate the needs of the executive or team, prioritise tasks, and ensure timely completion.

- Manage day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management, and organisation management tasks.

**Analyst Expectations:**

- Meet the needs of stakeholders/customers through specialist advice and support.

- Perform prescribed activities in a timely manner and to a high standard, impacting both the role itself and surrounding roles.

- Likely to have responsibility for specific processes within a team.

- Lead and supervise a team, guiding and supporting professional development, allocating work requirements, and coordinating team resources if applicable.

- Demonstrate leadership behaviours (Listen, Energise, Align, Develop) if in a leadership role.

- Manage own workload, take responsibility for implementing systems and processes, and participate in projects if an individual contributor.

- Execute work requirements, collaborate with closely related teams, and check work of colleagues within the team.

- Provide specialist advice and support pertaining to own work area.

- Take ownership of managing risk and strengthening controls.

- Maintain and build an understanding of how teams contribute to broader objectives.

- Continually develop awareness of underlying principles and concepts.

- Make judgements based on practice and previous experience.

- Communicate sensitive or difficult information to customers.

- Build relationships with stakeholders/customers to identify and address their needs.

**Requirements:**

- Experience with diary and calendar management and travel and expense management.

- Effective communication skills, both verbal and written, especially in a global setup.

- Excellent knowledge of Microsoft tools.

- Ability to work in a virtual team across multiple locations and time zones.

- Confident when dealing with senior stakeholders and providing challenge when needed.

- Analysis, problem-solving, and decision-making skills.

**Desirable Skills:**

- People management experience, including appraisals.

- Ability to work in a global setup with stakeholders across the world.

- Flexibility with shifts.

- Tech-savvy with an interest in technology opportunities for quality, efficiency, automation, and accuracy.

## Skills

### Required
- diary management
- calendar management
- travel management
- expense management
- communication skills
- Microsoft tools
- problem-solving
- decision-making

### Nice to have
- people management
- appraisals
- global stakeholder management
- flexibility with shifts
- technology skills

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Source: [Apply at barclays.wd3.myworkdayjobs.com](https://barclays.wd3.myworkdayjobs.com/en-US/External_Career_Site_Barclays/job/Pune-Gera-Commerzone-SEZ/Personal-Assistant_JR-0000136385?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)