# Legal Secretary **Company**: Linklaters **Location**: Seoul **Category**: Legal **Industry**: Legal **Apply**: https://linklaters.wd3.myworkdayjobs.com/en-US/Linklaters/job/Seoul/Legal-Secretary_R00016362?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_967a5d4d-b8d ## Description We are seeking a highly organised and detail-oriented Legal Secretary to join our Seoul office team. As a Legal Secretary, you will provide high-quality secretarial support to our lawyers and play an active role in fostering a collaborative, service-focused culture within the team. **Key Responsibilities** - **Document Production and Administrative Support** - Produce, amend and format a wide range of documents using Microsoft Office applications, particularly Word, including complex legal documents. - Ensure documents are appropriately filed and maintained within the firm's document management system. - Prepare documents for execution, proofread, photocopy, scan, file and process PDF documents. - Provide general administrative support as required. - **Secretarial and Professional Support** - Provide comprehensive administrative support to lawyers in delivering exceptional client service. - Handle confidential and sensitive information with the utmost discretion. - Arrange and coordinate meetings, events, client functions and off-site activities. - Coordinate translation requests and assist with diary and email management. - Process expenses and invoices accurately and efficiently. - Organise and coordinate domestic and international travel arrangements. - **Internal Systems and Information Management** - Assist with the creation, maintenance and coordination of internal sites and Wiki pages. - Maintain and update lawyer CVs, including content published on Linklaters.com. - Update and maintain internal systems, including Salesforce and Matter Explorer. - Assist with the review, amendment and management of internal materials and resources. - **Matter Management and Billing Support** - Support all aspects of matter administration, including matter opening and ongoing matter management. - Prepare matter-related documentation and complete required checklists. - Monitor and report on successful and unsuccessful quotes and proposals. - Assist with client fee reporting and related administrative processes. - Support the billing process by preparing detailed narratives and reports tailored to client requirements. - **Other Responsibilities** - Undertake additional tasks, projects and initiatives as requested by the Office Manager. **Candidate Profile** To thrive in our collaborative and forward-thinking environment, you will possess the following qualities and capabilities: - **Teamwork** - A proactive, flexible and positive approach to work. - A commitment to supporting colleagues and contributing to the success of the wider team. - A willingness to go the extra mile to deliver outstanding service. - **Communication Skills** - Excellent interpersonal and communication skills. - The ability to build effective relationships with both internal and external stakeholders. - An approachable and adaptable style, with a strong client-service mindset. - **Organisation and Delivery** - The ability to maintain a high level of accuracy and confidentiality. - Strong organisational and prioritisation skills. - The ability to work effectively under pressure and consistently meet demanding deadlines. - **Technical Expertise** - Strong proficiency in using technology platforms and the ability to identify and escalate system-related issues appropriately. - Experience producing both standard and ad hoc reports. - The ability to work effectively with IT teams and other stakeholders to deliver reporting solutions and process improvements. - A proactive interest in supporting continuous improvement and future system enhancements. **Essential Requirements** - Business-level written English and conversational spoken English (equivalent to TOEIC 800 or above). - Advanced Microsoft Word skills, including document formatting, numbering, headers and footers, table of contents creation and management. - Previous secretarial experience within an international or a Korean law firm. **Preferred Experience** - Administrative or executive support experience within banking, securities or other financial institutions. - Administrative or secretarial experience within a consulting firm or other professional services environment. **Why Join Us?** - A highly collaborative and supportive team environment where colleagues are approachable and willing to help. - The opportunity to develop expertise in sophisticated legal support work. - Exposure to international matters and the opportunity to work with a diverse range of clients and professionals across jurisdictions. ## Skills ### Required - Microsoft Office - Word - document management - administrative support - secretarial skills - communication skills - organisational skills - prioritisation skills - accuracy - confidentiality - English language skills ### Nice to have - previous secretarial experience - financial institutions experience - consulting firm experience --- Source: [Apply at linklaters.wd3.myworkdayjobs.com](https://linklaters.wd3.myworkdayjobs.com/en-US/Linklaters/job/Seoul/Legal-Secretary_R00016362?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)