# Accounting & Administrative Assistant

**Company**: Expeditors
**Location**: San Diego, CA
**Experience**: entry
**Job type**: full-time
**Salary**: $24 - $26/hour
**Category**: Finance
**Industry**: Logistics & Supply Chain

**Apply**: https://jobs.smartrecruiters.com/Expeditors/744000159514669-accounting-administrative-assistant?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/job/accounting-and-administrative-assistant-964290a7-f59/

## Description

We are seeking an Accounting & Administrative Assistant to support the management and review of all accounting functions and activities according to company requirements.

Responsibilities:

- Review service provider invoices for documentation, provisions, and approval prior to payment.

- Ensure timely entry of invoices, check requests, etc. into financial systems.

- Monitor and manage accounts, including statement reconciliation to ensure timely payment of all open invoices.

- Identify unresolved payment issues, gaps in internal and external processes, and payment trends.

- Develop action plans to improve payment and billing processes.

- Promote compliance with company policies and regulations.

- Communicate effectively with vendors, service providers, and districts on all open invoices.

- Build and maintain strong relationships with vendors and internal networks.

- Update internal systems with detailed notes and follow-up.

- Ensure service provider profiles are current and reflect corporate requirements.

- Respond to service provider inquiries and reconcile vendor statements.

- Research, reconcile, and resolve invoice discrepancies.

- Assist with other projects, ad-hoc data analysis, and tasks as assigned.

- Display willingness to aid and assist team members.

- Work with internal customers in Operations to provide support and assist with cost accounting and billing.

- Support branch administrative functions, including visitor management, travel itineraries, special projects, and company events.

Physical Demands:

- Use of standard office equipment, including computer, keyboard, mouse, phone, fax/copy/scan machine.

- Write with pencil/pen/marker.

- Functions performed primarily while seated at a desk.

Key Performance Expectations:

- Exceptional Customer Service

- Job Execution

- Reliability

- Collaboration

- Communication

- Culture

- Personal Growth and Development

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## Skills

### Required
- accounting
- analytical
- research
- MS Office
- Excel
- written and oral English communication

### Nice to have
- Hyperion Financial Management
- OneNote

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Source: [Apply at jobs.smartrecruiters.com](https://jobs.smartrecruiters.com/Expeditors/744000159514669-accounting-administrative-assistant?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)