# Technical Coordinator, Renovations & Facilities

**Company**: Success Academy Charter Schools
**Location**: New York
**Work arrangement**: hybrid
**Experience**: entry
**Job type**: full-time
**Salary**: $65,000-$71,000 USD
**Category**: Operations
**Industry**: Education

**Apply**: https://job-boards.greenhouse.io/successacademycharterschool/jobs/5455768008?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_94d0a0ca-e33

## Description

We are seeking a Technical Coordinator to serve as the administrative and coordination backbone for our Renovations & Facilities team across 59 NYC schools and a growing Florida portfolio.

Responsibilities:

- Coordinate assigned vendors day to day, including scheduling, site access, arrival and departure logistics, and confirmation that work happened as scheduled.

- Log, route, and track service requests from intake through resolution, escalating to the responsible manager when a request stalls or when a condition may affect safety or instruction.

- Maintain project and vendor records, including contracts, insurance certificates, scopes, submittals, inspection reports, warranties, and asset information.

- Track progress against schedules and open-item lists, chase outstanding actions, and keep trackers current.

- Support closeout by assembling and checking turnover packages for completeness.

- Support purchasing and invoice processing, matching invoices to authorized scope and purchase orders.

- Prepare meeting logistics, agendas, and follow-up notes capturing decisions, owners, and due dates.

- Maintain the department's dashboards and recurring reporting across work orders, projects, vendors, spending, and compliance.

- Own day-to-day data quality in the work-order, asset, and project systems.

- Run routine analysis on the department's own data, including recurring failures by school and category, work-order aging, vendor response, and spending against budget.

- Define and document the data standards the department reports against.

- Identify and automate repetitive coordination and reporting work.

- Use AI tools routinely and responsibly to speed up the work.

- Verify AI output before it is relied on.

- Communicate clearly and promptly with school staff, vendors, and internal partners.

Competencies:

- Operational Organization

- Data & Technical Fluency

- Practical AI Application

Qualifications:

- One to three years of coordination, administrative, or operations experience.

- Demonstrated organization and follow-through across many small commitments at once.

- Strong working command of spreadsheets.

- Demonstrated ability to build a recurring report or dashboard.

- Willingness to learn a work-order and asset system properly.

- Clear, professional written and verbal communication.

- Accuracy with records, numbers, and documentation.

- Genuine interest in how buildings work.

- Practical fluency with AI tools.

- Discretion with confidential building, vendor, and financial information.

Work Expectations:

- This is a New York City-based role with regular presence at the Network Office and periodic travel to schools.

- Occasional evening or weekend coordination is required during the summer construction season and for urgent conditions.

Compensation, Benefits, & Perks:

- Day-One Health & Wellness

- Financial Security

- Time to Recharge

- Perks & Stipends

## Skills

### Required
- spreadsheets
- data analysis
- AI tools
- project management
- vendor coordination

### Nice to have
- construction or facilities documentation
- CMMS
- work-order or project-management platform
- reporting or business intelligence tool

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Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/successacademycharterschool/jobs/5455768008?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)