# Workplace Administrator / Receptionist **Company**: Dow Jones **Location**: Frankfurt **Work arrangement**: onsite **Experience**: mid **Job type**: full-time **Salary**: €40,000 - €45,000 **Category**: Other **Apply**: https://dowjones.wd1.myworkdayjobs.com/en-US/Dow_Jones_Career/job/Frankfurt/Workplace-Administrator_Job_Req_54508?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_90543bd1-a37 ## Description We are seeking an office-based Workplace Administrator / Receptionist to support the smooth day-to-day running of our Frankfurt office and join the Global Real Estate & Workplace Evolution team (GRE & WE). You will help maintain a professional, welcoming, efficient workplace and ensure the office remains well organised, fully stocked, and tidy at all times. **Responsibilities** - Act as the first point of contact for visitors, contractors, and deliveries - Manage reception duties and present a professional, welcoming front-of-house presence - Answer and direct calls, emails, and general office enquiries - Ensure meeting rooms, common areas, and reception spaces are presentable and ready for use - Keep the office stocked, organised, and tidy, including kitchen, stationery, print, and general office supplies - Coordinate office repairs, maintenance issues, building access, and landlord/building management requests - Support office health, safety, and general workplace compliance requirements - Provide day-to-day administrative support to the Bureau Chief and Managing director - Manage calendars, room bookings, desk bookings in Kadence and visitor arrangements as required - Assist with travel bookings, itineraries, and related logistics where required - Prepare documents, presentations, correspondence, and meeting materials - Maintain filing systems, contact lists, and administrative records - Support internal events, team meetings, and office activities - Process invoices and purchase orders in SAP accurately and on time - Track purchase orders, invoice status, coding, approvals, and payment follow-up, working closely with Finance teams - Liaise with internal finance and procurement teams to resolve invoice or PO queries - Assist with vendor administration and supplier set-up where needed - Provide back-up assistance to GRE & WE Lease Admin team where needed to cover absence/busy periods **Requirements** - 3-5 years of experience in an office administrator, receptionist, team assistant, or similar role; processing invoices and purchase orders in SAP - Experience supporting senior stakeholders or executives, ideally including diary and meeting coordination - Experience working in a busy office-based environment - Strong organisational skills and attention to detail - Professional and approachable manner with excellent interpersonal skills - Confident managing multiple priorities and responding quickly to day-to-day office needs - Good written and verbal communication skills - Comfortable working independently and taking ownership of office operations - Proficient in Microsoft Office applications and Google Suite products - Reliable, proactive, and service-oriented approach - Ability to maintain confidentiality and exercise sound judgement **Preferred Qualifications** - Fluency in German and English languages - Experience in an international corporate or newsroom environment would be advantageous **Benefits** - Comprehensive Healthcare Plans - Paid Time Off - Retirement Plans - Comprehensive Insurance Plans - Lifestyle programs & Wellness Resources - Education Benefits - Family Care Benefits & Caregiving Support - Commuter Transit Program - Subscription Discounts - Employee Referral Program ## Skills ### Required - Microsoft Office - Google Suite - SAP - organisational skills - communication skills - German ### Nice to have - English --- Source: [Apply at dowjones.wd1.myworkdayjobs.com](https://dowjones.wd1.myworkdayjobs.com/en-US/Dow_Jones_Career/job/Frankfurt/Workplace-Administrator_Job_Req_54508?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)